Letters Setup

Go to SETUP | PARAMETERS | LETTERS to create and edit your Letters.The default view will display the list of Letters that have been set up in your system.

To sort the entire list, use the Sort fields at the top of the list: "Find Records where", "Sort by", "Display" and "Records".

There are three types of Letters: Group Letters, Individual Letters and POS Receipt.

The Registration Card is also a Letter. To set the Registration Card to print when in REPORTS | DAILY REPORTS | PRINT ALL REG CARDS,  choose the Letter in the "Default Letter"Drop down list above the list on the right.

To Add, edit or customize Letters. Feel free to use our Sample Letters listed below. go to Setup | Parameters | Letters.

Follow these steps:

1. Open Letter: choose the Letter you want to edit by clicking on the Letter I.D. or selecting it and choosing 'Edit'. The Letter will open in an Editor which you can use to customize your letter.
2. Editor Toolbar: The toolbar at the top has many features you can use to customize your Letter including adding images, text formatting and other standard features. It also includes a full set of Merge fields used to insert booking, financial and guest information from your records and transactions to appear automatically in the Letter. 
   
   • Merge Fields
     • To see the available list of merge fields, clickonthetheBookingCenter"globe" icon in the top left corner of the editor.
     • To insert the value of the merge field you want, place your cursor at the location in Letter you want it to appear. Then, click on the desired value from the merge fields list.
     • To change or edit your Merge fields in the Letter, highlight the field and click on the BookingCenter "globe" icon in the top-left of the editor. Choose the new fieldfromthedropdownmenuandit  will replace the highlighted field
     • To see a list of Merge Fields, see Merge Fields - Individual Letters   and Merge Fields - Group Letters
3. Once you have finished editing your Letter, click Update to save your changes.

• Default Letters
• eSign - Digital Document Signing
  • eSign Process
    • eSign - Front Desk Signatures
  • Create Default eSign Letter
  • Send eSign Request Letter
  • Digital Signature, Initial, Image, and Document Letter Storage
  • eSign Booking RUID
• Add or Edit Letters
• Add or Edit SMS Letters
• Add Group Letters
• Customize Letters
  • Images in Letters
  • Merge Fields - Group Letters
  • Merge Field Examples
    • Confirmation Letter Merge Fields
  • Merge Fields - Individual Letters
  • Letters - Edit HTML
  • Merge Fields - SMS Letters
• Letter Templates
  • Confirmation Letter
  • Group Confirmation Letter
  • Registration Letter Individual
  • Group Booking Engine Letter Sample
  • Group Booking Engine Letter HTML
• Auto Booking Confirmation Letters