The most comprehensive summary or "day-at-a-glance"of transactions is the. This report is often run to see a summary of daily transactions:
The report format always displays the data in three columns. The date chosen in the date picker is the "Today" column with the monthly and year to date totals calculated from that date.
This report is a historical report of transactions and should be run for a specific date or over a date range in the past. The room transaction data is generated from amounts actually posted to folios: Room Rent posted to folios during Night Audit and and Non-Room Revenue items manually charged.
This includes advanced charges and payments made to bookings.If the total amount for charges for a particular date does not equal the amount of payments received on that date, then look at what advanced charges and payments were taken. See Advanced Charges Report (ARC). and Advanced Deposits Report.
Any inventory items you have sold will be displayed under the category miscellaneous and can be seen in detail on the Item Analysis Report
If further detail is needed on any category, then use the Transactions Report and select the "Transaction Category" in the drop-down menu and use the same date range to get a detailed list of transaction in that category. You can also leave the drop down on "Select from list" for a list of all transactions during the time frame.
All Reports run on the system date, so if you have not performed Night audit for the current day, then the report will not be populated with all of the data. It is recommended to run this report for the previous day or after night audit has been completed for the current date.
The transactions displayed in the Transaction Summary Report can also be seen in the Manager's Report. This report is often run daily to see daily activity and transactions. The report provides a summary of daily, month-to-date and year-to-date totals of revenue, charges, payments, AR Accounts, ARC, ARD and Forecasted Occupancy.
The Transactions Report is divided into the following sections:
Accounts Receivable: Displays Direct Bill Payment Type and Companies. When a Direct Bill payment is made to a folio, the amount is automatically added to the AR Account of the company. AR Accounts are used for keeping track of payments made by Companies to Individual, Group or House Account Folios. See lAR Accounts
Folio Charges / Income
Displays all payments taken including Cash, Credit Cards, Unknown, Write Off, Direct Bill, etc. This can also be seen on the Transaction Summary Report and in detail on the Transactions Report .This will include any receipt types you have created. See Receipt Types
Displays a summary of Occupied Rooms, Empty Rooms, Percentage Occupied, ADR, REVPAR and the number of Adults, Children, Infants in the bookings. To see the details of the Occupancy summary, see the Occupancy Report
Advance Room Payment / Charge
Displays the running total of ARD (Advance Room Deposits), for details see Advanced Deposits Report . And, the running total of ARC (Advance Room Charges), for details see Advanced Charges Report (ARC)
Displays future bookings by date, occupancy, occupancy %, room revenue, total guests. The only dates that will displays are dates that have bookings. For details, see Occupancy Forecast Report
To run a Manager's Report: