Inventory Items allow you to create specific items for sale through your House Account or as additional charges to a Guest Folio. These items appear in the drop-down list in Add Charge, see Add Charge, and as Items for sale on your website if you have the POS feature enabled. See POS Module. These items can also be seen in Daily Reports - Item Analysis Reports.
Once you create an Inventory Item, you can assign it to an Inventory Group, See Inventory Groups. Inventory Groups are used for categorizing Inventory Items in both the Add Charge drop-down list and on the Item Analysis Report.
If you are selling the items online, then add Inventory Items images that will appear on your website with the item.
Inventory Items can also be used in creating packages. See Packages. See an Example for Cape Schanck Lightstation - http://requests.bookingcenter.com/enquiry.phtml?site=SHANCK
There are four Inventory Items that have already been set up for your property and it is important that you do not modify or remove them: RENT, PHONE, NO-SHOW and DB. These mandatory Inventory items enable charges to be posted to folios including Room Rent, No Show charges, and Guarantee by Direct Bill.
You can add as many Inventory Items and Inventory Groups as needed.
To add or edit Inventory Items, go to SETUP | PARAMETERS | INVENTORY ITEMS. When you click on Inventory Items, a list is displayed with all of your inventory items.
To Add an Inventory Item: Click Add at the bottom right corner of the page and a new screen will appear with a blank form. There are two required fields, but we encourage you to fill out the information as completely as possible. The Description will appear on your website and guest folios.
Click Save when finished.
To Edit Inventory Item: Click on the Item Code and make changes To add a new item click Add in the lower right-hand corner and fill out the fields.
In the example below, we are adding an Inventory Item for FLOWERS which is part of the MISC Inventory Group. The item costs the property $30 and sells to the guest for $50 and is subject to a $0 Occupancy Tax. It is set to Sell Online "No" which means it will only be available at the front desk and not through ANY online channels.