The Owners Statement provides detailed tracking of debits (expenses) and credits (accommodation income) due to the for each Owner Unit. This report is typically run at the end of a month or fiscal quarter to report bookings and corresponding financial transactions per unit. Note that a multi-day booking will list multiple times so that each day's unique Rate, Rent, and Tax are listed discreetly.
The Owner's statement can be generated for current, past or future date ranges. It displays the bookings, debits, and credits associated with the room number assigned to the Owner (use the Owner Statement Summary Report for future projections of bookings and revenue to Owners).
Each night of each booking is listed with the Nightly Rate in the column "Rate". If the booking is Active or Complete and Room Rent has been charged, the amount will appear in the column "Rent" with a corresponding commission due in the column "Credit". This report is intended to the used for actually paying or reconciling what will be owed, as it's based on actual dates stayed when Room Rent was posted. Thus, this report can be used to pay what is owed an Owner-owned Unit(s).
If the booking has not been charged any Room Rent yet, then the "Rent" and "Credit" column will remain at $0. Also, the columns for the Tax(s) the property collects only applies to RENT charged to the Folio. If the Tax(s) were removed or edited, the 'sum' of the tax(s) charged the day Rent was posted will appear on the column for each day of the stay.
The difference between this Owners Statement Report and the Owner Statement Summary Report is that the Summary report returns all bookings with an ARRIVAL date between the range, so that a SUMMARY can be sent to the Owner for what may/not actually occur with Room Rent. Whereas the STATEMENT report is meant to make a financial payment to an Owner, as the STATEMENT report tracks actual Room Rent added to the folio(s). Thus, the Summary report may list a Booking that arrives between the range, but no booking was actually checked in and had Room Rent posted between the dates, so the STATEMENT will not show it.
It is important to note that if you are taking Group Bookings that include an owner-owned unit or room, the transactions posted to the Group Master Folio will not automatically appear on the Owner's Statement. Only transactions (debits and credits) posted to the primary folio of Individual bookings display on this statement. For instructions on how to include the transactions posted to a Group Master Folio in a Group Booking, please see Owner's Statement - Group Bookings.
To generate Owner Statement, go to REPORTS | ACCOUNTING REPORTS
The following information displays on the Owner Statement Report: