To set up general settings for your PMS and GDS, go to SETUP | SETTINGS | GENERAL SETTINGS.
When you click on General Settings, the screen will appear with the default settings shown below.
NOTE: The Manage Restrictions function is an optional setting and is enabled under "Child Rate Restrictions". The feature must be set to "Yes" to make Manage Restrictions function visible under Manage Rates. For instructions on how to enable Manage Restrictions, see Child Rate Restrictions section below.
To Edit Settings: When you click the Edit button the screen will open with the fields and drop-down menu shown below. To edit your Settings, choose or enter the correct information and click Save.
To see the details of each section, click on the title below and a list will expand:
Choose the default language to use in MyPMS. When you log in again, the language will be changed.
Set the Credit Card Retention Policy for Credit Card Numbers stored in Bookings. What this means is that Credit Card numbers will be retained for a period of 30, 60 or 90 Days after guest check-out and then automatically purged from the system after the designated retention period. The retention period (30 -90 days). Note: The last four digits of the Card Card # used for payment in the booking will be retained.
Credit Card Retention Days: Choose the number of retention days from the drop-down menu: 30, 60 or 90 days.
Rollaway Beds – Just list the number you have.
Rollaway Charge – List the price for a rollaway. Please no ($) or symbols (numbers only)
Check In Time: Enter you check-in time, using military time.
Check Out Time: Enter you check-out time, using military time.
If you do have weekend rates, you can set which days you consider a "weekend" day for rate purposes.
The minimum stay for weekly pricing is: (6 or 7 Nights): Use this setting to set the number of nights a guest has to book to qualify for weekly pricing.
Enable Self Check-in
To enable the Self Check-in function and he email and/or SMS communication that starts the process, this setting must be set to "Yes" . Then, use the "esign" setting below to control how the esign communication process functions with Self Check-in. And, the "Communication" setting to control the START TIME of the Self Check-in process.
You can now enable eSign Digital Document Signing as a required part of the Self Check-in process. This setting will automatically send a request for digital signature and can become a requirement for Self Check-in. See Self Check-in Settings for details.
Use the "esign" setting to control how the esign communication process functions with Self Check-in. There are four settings to choose from:
Self Check-in Communication Timing
The "Communication" setting is used to control the START TIME of the Email and/ SMS sent to the guest to start the Self Check-in process on the arrival date of the booking. This setting controls the automated system trigger that automatically sends the "Start Self Check-in" email and/or SMS to the all guests on arrival date. For bookings made before or after this time setting, see
There are two settings, one to control the time that the email and one to control when the SMS message.
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