The Default Rates area displays a list of all of the Rate Plans you have created for your property. Here you can create a new Rate Plan and modify the Description of an existing Rate Plan, but any actual Rate changes must be done in Manage Rates and Manage Restrictions
Create as many Rate Plans as needed and then allocate these RatePlans to Room Types in the specific channel that you want to offer the Room Type/Rate Plan allocation ( see Manage Agent Relationships). Although each Room Type can only be assigned one default Rate Plan in the Room Type List (see Room Types), multiple Rate Plans can be allocated to the same Room Type for seasonal rates and promotions. See Agent Relationships and Promotions
When setting up a default Rate, think about the different Room Types you offer and how the rate plans will apply. Once this default Rate is entered, you can manage rate changes and length-of-stay options in Manage Rates. After you have set up the Rate Plans, create the Room Types to associate with the default Rates.
There are four types of Default Rates:
When booking such a Rate with Include Item from a Booking Engine, the Item's description will appear in green color as "<Item Description> included" so the Guest knows the Item is included, as the example here shows:
When booking a Rate with Included Item cost added from a Booking Engine, the Item description is apparent that it is required to book the rate (no option presented to the Guest to avoid the Item nor its cost), as the example here shows:
*Note: If the Item is added to the cost, taxes from the Item do appear on the Folio.
charge intervals: Days: this value will make an entry from the Cost field for each '#of days' the booking lasts. For example, if one placed 30 in the Charge Interval, with a Cost of $1,000, then the booking would start with the arrival date, Jan 5 for example, and post the booking rate on Jan 5 as $1,000 and then for the next 29 days, the rate would be as $0 (thus Night Audit posts $0 to this Room each night). Then, on Feb 4 (30 days after arrival) the rate of $1,000 gets posted again. As long as the booking lasts, this pattern persists.
charge intervals: Calendar Month: this value will make an entry from the Cost field for each 'calendar' date the booking lasts. For example, if one placed Calendar Month in the Charge Interval, with a Cost of $1,000, then the booking would start with the arrival date, Jan 5 for example, and post the booking rate on Jan 5 as $1,000 and then on Feb 5 (one calendar month after arrival) the rate of $1,000 gets posted again. All days in between, the rate would be as $0 (thus Night Audit posts $0 to this Room each night). As long as the booking lasts, this 'calendar month' booking pattern on the 5th of each month persists.
Use the "Group" field in the Default Rate Plan to group or categorize your Rate Plans for easier management and selection at the Front Desk when making a Group Booking or using "Booking by Inquiry" to create an individual Booking.
In the example below, The Queen Rate Plan is assigned to the Queen Room Type. This will appear as the standard rate plan for all Rooms in the Queen Room Type. To create a Special, discounted rate or package for the Queen Room Type, first create a new single rate or child rate and then allocate the additional rate plan in the Agent Allocations (RELATIONSHIPS | AGENT RELATIONSHIPS). See Agent Allocations. Or, in a Package. See Packages
Each Rate has 3 Price rules – Weekday, Weekend and Weekly or Extended Stay. This allows you to set different rates depending on the day of week and length of sta. Enter the Adult daily, weekly, and weekend per day rates.
Adult Weekend – Rate for weekend nights. To define a Weekend, go to SETUP | SETTINGS | GENERAL SETTINGS and select the Weekend Nights (Fri, Sat and Sun) by choosing Yes.
Adult Week – Rate for stays of 7 nights or more If using Flat Rate stop now. If using Per-person Rate continue.
Where will I see these Rates?
Default Rate Plans are used when making bookings from the Front Desk, Website, Online Channel Connections andAgents. The Rate Plan is only available to the Channel it is allocated to in Agent Relationships. Therefore, after the Rate Plan is setup, it must be allocated with the correct Room Type to the correct Channel in Agent Relationships. This includes Rate Plans available to the Front Desk when making a New Booking. The Rate Plan drop-down menu will only have the Rate Plans that have been allocated to the channel "MyPMS Front Desk" in Agent Relationships. Allocate all of the Rate Plans you want to make available to a particular Room Type in a specific Channel. Ie. If you want a RACK and a AAAavaialble for the Queen Room Type, then allocate the Queen Room Type with both Rate Plans.
When one clicks DELETE on a rate, if that Rate was used in any booking, then the rate will be set to INACTIVE and not actually deleted. This is because we can't actually delete a Rate if it was used to maintain a proper audit record. If the rate was never used, it can be deleted.