The "Included Items Report" tracks all Rate Plans with an "Included Item" or Inventory Item (this reports on all items, OTHER than items in the Inventory Group "Room Rent"). The "Included item" must be set up in Inventory Items first. See Setting up Inventory Items. Note, this report is for basic reporting common to separating food costs from room rent. When you wish to actually sell an Item with a Rate (such as a ticket to a concert or a ski pass), use the Default Rate Including Item as detailed in our Default Rates documentation.
When an Item is included with a Rate Plan, it will create a Rate that has an item included in the Rate (cost of the item not displayed to the guest). For Example, QUEENBRK - Standard Queen Breakfast = $150 Rate. The cost of "Daily Breakfast" is $5 and is included in the Rate. Therefore, the Rate displayed to the Guest is $150.
However, the Room Rent and the cost of the item are tracked in the "Included Items Report".
For example, Rate Plan =$150
- Net Room Rent=$145
- Included Item (Daily Breakfast) Sell Price =$5
The report can be sorted by Rate Plan or by Rate Group. To enter a Rate Group name, go to Default Rate Plan - Included Items for Reporting
The "Included Items Report" is useful to break out the Room Rent from the cost of the item for commission purposes, taxes, etc. The Report also includes the Group Booking Name to track Rate Plans used for Group Bookings.
To create an "Included Items Report":
- Go to REPORTS | DAILY REPORTS
- Click on Items Included Report
- Choose Date: Choose a single date. This can be in the past or future.
- Choose Sort: Rate Plan or Rate Group
- Choose the report format: HTML, Excel, or Text.
- Click Generate Report
The In-House Report displays the following information
- Date: Date of transaction
- Guest Name: Name of Guest
- Group Name: If the booking is part of a group, then the group name will appear here.
- Room: Room assignment for the booking
- Folio #: Folio #
- Folio Name: Name of Folio, ie. Group Master or Primary
- Description: Rate Plan Description
- Net Room Rent: Room Rent. charged
- Item Sell Price: Sell price of the Included Item. See Inventory Items
- Item Sell Cost: Cost of the Included Item. See Inventory Items
- User: User ID of who posted the transaction. Ie. Night Audit
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