The In-House Guest Ledger Report displays the guest, booking and folio details for all In-house (active) guests. This means that guests must be checked in and active to appear on this report.
Because it is a running list of in-house guests, the report does not provide a date picker and will show all guests with status "active" regardless of arrival date. When the guest checks out and is no longer in-house, the booking will drop off this report.
The In-House Guest Ledger Report is useful for seeing a summary of current balances due and can be used in conjunction with Managers and Accounting Reports. For example, Use the In-house Guest Ledger Report with theTransactions Report to help account for the difference between any amounts charged and payments received on a specific date. This is typically due to things like advanced deposits made, payment of a booking at check in and advanced charge made to a future booking. These transactions often occur on different dates than the actual room rent for the booking is charged.
This report is also helpful to identify Long Term Stay and Extended Stay guests needing additional payments. For example, if the Folio Balance is negative, then the property is in fine shape with a balance the guest is still 'working off'. But as this negative gets closer to $0, the property visually sees who needs their Folio paid or approached for a follow up payment to get extra 'credit'.
The In-House Guest Ledger Report displays the following information:
See an example: In House Guest Ledger Report