The Arrival, Departure and Check-in date can not be edited in this section. Use the Edit tab to edit this information
Group Data:
- Group Name:
- Group Title:
- Contact:
- Address Details:
Booking Information:
Group Status: Status on Groups falls into five categories: Unconfirmed, Confirmed, Active, Complete, Cancelled. Group Bookings default to Confirmed status during the group booking wizard, however you can set the status to unconfirmed as desired. Once any individual booking within a group checks in, the group bookings status goes to Active.
Group Bookings go to status complete in two scenarios:
- When all individual bookings have checked out, the group will be set to status complete during the night audit process.
- If a Group has no individual room bookings the status will automatically be set to complete during the Night Audit process of the groups arrival date
- Projected Income: Projected Income shows the projected income of the booking at the time of creation including any taxes or service charges.See Booking Header The Room Rent calculated in this field is based on the total Room Rent for the booking as shown in the Room List at the Bottom of the Booking Data tab.
- Arrival
- Departure:
- Arrival
- Departure:
- Release to Soft:
- Release Date:
- Guest Type: often used for marketing purposes, however guest types can be used to offer discounts (i.e Seniors or Repeat Guests) Setting up Guest Types
- Source: Sources can be used for tracking revenue and bookings for marketing email. It typically indicates the source of the booking and where it was generated. All GDS, OTA and Website Bookings will automatically be assigned when the booking comes in to MyPMS. To add a custom source to track other types of bookings see Add/Edit Sources
- Travel Agent: Travel Agents are referenced by their IATA number or by name. Many Travel Agencies have the same name, but the IATA # is always unique so we recommend using the IATA number. To edit the Travel Agent information or the company information, click on the underlined word, "Travel Agent" or "Company" after the company or travel agent has been selected using EZ Search. Setup Travel Agents
- Company: Enter the Company name if needed. If you choose Direct Bill as a payment type, you will need to enter a company name. Add/Edit Company
Group Comments are unique to this group and will be inherited by all reservations on this group in the future. These comments will not show up on the individual reservations.
Booking Comments are unique to just this group reservation and are inherited by individual reservations. They will show up in the Reservation Comments field of the individual reservations.
- Guaranteed By: Payment type for the booking Credit Cards (Visa, Mastercard, Amex, Discover, etc) Direct Bill and possibly non credit card payment types (Cash, Traveler's Check etc). Set up Receipt Type
- Tax Exempt: Checking this box will charge Room Rent WITHOUT Taxes calculated in the folio.
- Charge to: Displays the balance of folio including any deposits taken.
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