Go to SETUP | PARAMETERS | LETTERS to create and edit your Letters. The Default Letters section includes the option to create a customized Website Booking Confirmation Letter and makes
it easy to assign letters to other functions like Registration Cards and POS (Point of Sale receipts). Learn more about Default Letters
The default view will display the list of Letters that have been set up in your system.
To sort the entire list, use the Sort fields at the top of the list: "Find Records where", "Sort by", "Display" and "Records".
There are three types of Letters: Group Letters, Individual Letters and POS Receipt.
The Registration Card is also a Letter. To set the Registration Card to print when in REPORTS | DAILY REPORTS | PRINT ALL REG CARDS, choose the Letter in the "Default Letter"Drop down list above the list on the right.
Letters Setup
Parameters Tab
The Registration Card is also a Letter. To set the Registration Card to print when in REPORTS | DAILY REPORTS | PRINT ALL REG CARDS, choose the Letter in the "Default Letter"Drop down list above the list on the right.
To Add a new Letter, see Add or Edit Letters
To Edit or Customize existing Letters, Follow these steps.
- Open Letter: choose the Letter you want to edit by clicking on the Letter I.D. or selecting it and choosing 'Edit'. The Letter will open in an Editor which you can use to customize your letter.
- Editor Toolbar: The toolbar at the top has many features you can use to customize your Letter including adding images, text formatting and other standard features. It also includes a full set of Merge fields used to insert booking, financial and guest information from your records and transactions to appear automatically in the Letter.
- Merge Fields
- To see the available list of merge fields, click on thetheBookingCenter"globe" icon in the top left corner of the editor, see Merge Field Examples and Merge Fields - Individual Letters and Merge Fields - Group Letters
- To insert the value of the merge field you want, place your cursor at the location in Letter you want it to appear. Then, click on the desired value from the merge fields list. See Customize Letters
- To change or edit your Merge fields in the Letter, highlight the field and click on the BookingCenter "globe" icon in the top-left of the editor. Choose the new fieldfromthedropdownmenuandit will replace the highlighted field
- To see a list of Merge Fields, see Merge Fields - Individual Letters and Merge Fields - Group Letters
- Merge Fields
- Once you have finished editing your Letter, click Update to save your changes.
Overview
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