The Tax Transactions Report displays ONLY taxable transactions that have posted during the time period selected.
The Report categorizes transactions by each Tax set up in the system. For example, a primary tax like Occupancy Tax will display all Room Rent transactions. See Tax Configuration. Bookings that have been set to "Tax Exempt" in the Booking Data of the booking will not appear in this report. See Tax Exempt Report and Booking Data
The booking must be set to "Tax Exempt" before night audit in order to prevent the tax from being automatically added to the folio. Again, if this setting is checked, then ONLY Room Rent will be charged to the folio and NOT Room Tax.
The report displays guest and booking information, folio balance and payments, the tax amount that would have been charged and the total room rent of the booking without tax.
Note that this report is based on creation date of the booking, not the Arrival and Departure dates.
To run a Tax Transactions Report:
- Go to REPORTS | MANAGERS
- Click on TAX TRANSACTIONS REPORT
- Choose Date: Choose a single date or date range. I.e. for a single date choose Dec. 1, 2015 and Dec. 1, 2015 in both the start and end dates.
- Choose the report format: HTML, Excel or Text.
- Click Generate Report
The Tax Exempt Report displays the following information:
- Room: Room assignment of Booking
- Folio: Folio # of booking.
- Folio Name: Name of folio to which the transaction is charged. I.e. primary folio, group master folio, house account folios
- Date: Date the transaction posted
- Description: Description of transaction. Room Rent description automatically fills in during night audit. Manual charges will display the description entered by the user.
- Taxable Charge: Amount charged in transaction. Or, if a negative number, then it is the amount of the adjustment made to the folio.
- Tax Amount: Tax amount charged on the transaction.
- Tax Adjustment: Displays amount of tax credited when Room Rent and Manual transactions are removed from the folio.
- User: User ID for front desk users; XML for website bookings; admin for online bookings including OTA channels.
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