Group Folio

The Group Folio functions similiarly to the Guest Folio in that it records payments and charges, must be balanced to do night audit and can be printed with the Group Contact Details.

However, the Group Folio has additional features that are designed to make managing transactions between bookings in the Group easier.

In the Folio Tab of a Group Booking, you can view and access all of the primary folios of the individual bookings when added to the Group. 

You can also make folio changes to a single individual booking within the group without effecting the rest of the group.

Lastly you can move a charge from the Group Master Folio to an individual guest folio. See Transfer Folio Items

Things to know about the Group Folio

• When a Group Booking is created there are two folios created by default: "Group Master Folio" and a "Guest Folio".
• The is the default folio for charges such as, Room Rent and the is an additional folio for separating guest charges if needed. It is optional and does not need to be used.
• When a Guest Booking is added to the Group. The primary folio of the Guest Booking is linked to the Group Folio and can been seen under "Choose Folio" for easy transfer of payments and charges.
• The Group Folio has a 'Folio Comments' field under Folio Setup that can be pushed to the Folio Notes on each Booking that is part of the Group.
• By default, all charges such as, Room Rent will post to the "Group Master Folio" unless otherwise specificed in the "Charge to" setting in the Group Booking Data. This can also be set when the Group Booking is created in the Group Booking Wizard.