There many be times when a payment or deposit needs to be divided up and applied to each of the guest bookings.or charges moved to another folio in the Group. To move a Payment from one booking to another booking, there must be a transaction created in Group Master Folio and a corresponding transaction created in the Guest folio. See example below.
For better record keeping we recommend creating a Receipt Type called Transfer Payment. All of the transactions using this Receipt Type will be grouped together on your reports. By using Transfer Payment in both transactions, there will be corresponding negative and positive transactions in the same Payment Type. These two amounts balance each other out and you have effectively moved a payment between bookings.To set up a new Receipt Type, go to SETUP | PARAMETERS | RECEIPT TYPES See Receipt Types
To transfer Room Rent or other charges, see
There are several scenarios which may involve the transfer of a payment or credit between Bookings like a deposit made for the Group Booking which then needs to be applied to several individual bookings.
Example: Transfer a Payment from the Group Master Folio to Individual Guest Folios
A Group Booking makes a deposit of $1,000. The payment is applied to the Group Master Folio, but needs to be divided and applied to two individual bookings in the Group. The Guests will each pay the balance of their bookings.
First, go to the Group Master Folio :
Then, choose the Guest Folio to transfer the payment to, in the "Choose Folio" drop-down list.
Step 1: Choose Group Master Folio
Step 2: Go to Add Payment
Then, choose the Folio to Transfer items TO in the Transfer checked items to drop-down list. This will automatically transfer the item. Any taxes or service charges associated with that line item will also automatically be transferred to the selected folio.
Step 3: Confirm transfer
Primary Folio after charge is transferred. The Balance is now a Credit (negative number) as only a payment is applied to the Primary Folio.
Spa Treatments Folio after charge is transferred. Notice Folio Bal: of $25.00 in the Booking Header. This reflects the Balance due for the total folios for the Guest. Notice Folio Bal: of $25.00 in the Booking Header. This reflects the Balance due for the total folios for the Guest.