General Settings

To set up general settings for your PMS and GDS, go to SETUP | SETTINGS | GENERAL SETTINGS.

When you click on General Settings, the screen will appear with the default settings shown below.

NOTE: The Manage Restrictions function is an optional setting and is enabled under "Child Rate Restrictions". The feature must be set to "Yes" to make Manage Restrictions function visible under Manage Rates. For instructions on how to enable Manage Restrictions, see Child Rate Restrictions section below.

To Edit Settings: When you click the Edit button the screen will open with the fields and drop-down menu shown below. To edit your Settings, choose or enter the correct information and click Save.

In this section

To see the details of each section, click on the title below and a list will expand:

Choose the default language to use in MyPMS. When you log in again, the language will be changed.

Set the Credit Card Retention Policy for Credit Card Numbers stored in Bookings. What this means is that Credit Card numbers will be retained for a period of 30, 60 or 90 Days after guest check-out and then automatically purged from the system after the designated retention period. The retention period (30 -90 days). Note: The last four digits of the Card Card # used for payment in the booking will be retained.

Credit Card Retention Days: Choose the number of retention days from the drop-down menu: 30, 60 or 90 days.

There are 3 fields on the booking form for occupants that are often labeled – 'Adults', 'Children' and 'Infants'. These are labels that can be changed in SETUP | SETTINGS | BOOKING ENGINE SETTINGS. Booking Engine Settings. Many properties turn off the labels for Children and Infants and change the label for Adults to Guests.

"Adult rates pertain to all guests over X years old" . If you give a reduced rate for Children, this field determines the age of Adults. When guests make bookings, the system will ask how many occupants. The number of occupants controls the maximum number of guests that can be booked into a specific room type and it may determine price if you use 'Per-person' pricing.
No 'Children' Allowed – tick this box if you do not differentiate rates for adults and children. In fact, Children probably are allowed; this will simply turn off the box on the booking form asking how many Children.
No Infants Allowed – same as above; tick this box if you do not differentiate rates for adults and Infants. In fact, Infants probably are allowed; this will simply turn off the box on the booking form asking how many Infants.

Rollaway Beds – Just list the number you have.
Rollaway Charge – List the price for a rollaway. Please no ($) or symbols (numbers only)

Date Format:
Local Time Zone -Tip: Use a 3-character code; example's are PST, EST, CET etc. Codes are listed under the looking glass.
Check In Time: Enter you check-in time, using military time.
Check Out Time: Enter you check-out time, using military time.

Weekend nights are: Some properties have differential rates for Weekends vs. Weekdays. If you have special Weekend Rates, then you must tick the box for the days that have special rates. Weekend Rates are set up in Default Rates and managed in Manage Rates

Friday
Saturday
Sunday

The feature must be set to "Yes" to make Manage Restrictions function visible under Manage Rates. For instructions on how to enable Manage Restrictions, see General Settings

Set the Say Over (S/O) Value

Long Term Stay properties often will only perform a Stay Over (S/O) clean on every x night of the stay. The MyPMS system allows you to set this 'Cleaning Interval' so that the S/O value will apply, for example, to every 3rd night of the stay. Make your custom setting for the 'Cleaning Interval' by entering the # of days.

Latitude and Longitude – if you buy the option to upload your property to the Global Booking systems, then you must enter your town's Latitude and Longitude. This will indicate you location, which is used to create a list of Airports in Parameters. Try this website if you don't know your location details - http://life.csu.edu.au/geo/findlatlong.html Tip: Use decimal place lat and long

Neighborhood: enter a commonly known neighborhood your property is located within, such as the SoHo District of New York, or Russian Hill in San Francisco.

Click on image to enlarge.

Page tree

If you're looking for troubleshooting information, please try one of our Support Options!