The PMS Setup area contains various settings for customizing MyPMS system functions. This includes Session Timeout, Night Audit, Tape Chart customization and Credit Card Authorizations.
To change any of the settings:
Show Restricted Rates by Default on Inquiry Page: Enable Restricted Rates to appear on the booking inquiry page of your booking engine. These rates appear if the dates requested are unavailable, but there are Restricted rates available with date modification.
Folio Printout: Choose whether or not you want the Tax amount broken out as a line item in the daily folio printout generated after Night Audit is complete. Choose : No Tax Breakout, Tax Subtotal, Full Tax Breakout, Tax Summary.
Session Timeout: Set the time allowed before a Log in session times out. See Log in Session Timeout
Default Days on Tape Chart: Choose the number of days that appear when you open the Tape Chart. 7- 15 days.
Date Bar Repeat: Choose the row break in your room list on the Tape Chart. See Date Bar Repeat
If the property is using Comtrol or Call Accounting they will be flagged active and have the appropriate ID's listed here
Automatic Night Audit: Choose "Yes" for the Night Audit to perform automatically or "No" to require the Night Audit to be performed manually. Read here about the setting and its effect on your Night Audit operations.
Night Audit Time: If choosing YES for Automatic Night Audit, then the Night Audit will run in your local time at the time you set here. Note, 00:00 is 'midnight' so 00:30 would be 12:30 am. Read here about the setting and its effect on your Night Audit operations.
Charge Folios Required: Choose "Yes" to require the user to click the charge folios button during night audit (recommended)
Allow Credit Card pre-Auths: There are options to allow the System to pre-auth all bookings set with a Guarantee by: as a credit card if the property is set to use Traditional MyCard. There is a detailed overview of this process here.
Automatic Credit Card Pre-Auths: when Allow Credit Card PreAuths is set to Automatic, then Night Audit (whether running Manual or Auto Night Audit) looks for all bookings that are due to arrive on the date selected and pre-auths these bookings, set with a Guarantee by: as a credit card, if using Traditional MyCard, on the date selected here:
0 => Same day arrivals
1 => Next day arrivals
2 => 2 day arrivals in future
3 => 3 day arrivals in future
The reason for this is to give a property plenty of time to find out any bookings that are being guaranteed with credit cards that aren't able to auth at least the first night stay amount. Thus, if a booking is set to arrive in 2 days, the selection "2" will mean your Night Audit process will always look 2 days ahead to auth those bookings. This policy is only allowed for a single policy, it can't be done 'mixed' for authoring today's ("0") and tomorrow's ("1") arrivals. SO, make a choice and accept the result. Any errors are reported as MyGuest requests so that each booking that fails can be dealt with by the User(s) set to manage 'Self Checkin' events.
Night Audit Active: Yes/No Flag indicating if the system is locked for Night Audit by the Night Auditor.
System Date: Displays the current system date and is not editable for most properties. There are some properties that BookingCenter Support staff can choose to allow the editing of the System Date from this screen. We don't recommend allowing this to be editable, as inevitably someone will make a mistake 'in the past'. Even if all protocols for System Date editing are followed, prior reports you had run will no longer balance to their past if you make edits on those dates. Why? Because most transaction reports in MyPMS report on the System Date in which entries are made. So, if a Booking was in house between Feb 1-4, and tax entries were made for those dates (usually one or more tax entries are made with RENT per day). If you realize on May 1 that a mistake was made on those February entries, and you modified the tax entries on that February folio, these new entries will be made on the current System Date, presumably May 1. The reporting MyPMS offers will catch the edits on May 1, so the tax authority will get the credits/debits owed - thus, the tax authority should not care. But the editing of any folio entries (adding/removing/modifying) always is reported on the System Dates of the Site. While we don't recommend editing the System Date to go 'back in time' to make adjustments to folios in the past, there are properties who prefer to do this and BookingCenter Support can turn the feature to EDIT the System Date from this page to 're-create' the past. We will ask why you want this enabled, but if the request is legitimate, BookingCenter Support will proceed to enable this date be edited by a customer with access to the Setup area. Keep in mind, if you do this, BookingCenter Support reserves the right to refuse to assist in analyzing Transaction Reports when you get confused about what was done. Proceed carefully with such a request.
Night Audit Commenced: Displays date of last Night Audit performed.
Night Audit User: Displays user I.D. of user who last performed the Night Audit.
Display on Tape/Availability Chart: Choose how you would like your Room Names to display on the Tape Chart: Room Type Desc or Room Type ID
Use Inventory Groups on Add Charges: Choose "Yes" for the Inventory Group name to appear in the Add Charge List or "No" to list all Inventory items alphabetically.
Custom Style Sheet: For CSS users. Enter your Custom CSS code here.
Use Custom Logo: Use a custom logo to appear at the top left of your MyPMS. This is the logo entered in Features and Images.
Use Logo on folio printout: This setting gives you the option to add your hotel Logo to the Folio printout which will appear above the hotel details on the top left of the page. See Folio: Print/Email Folio
This section enables you to set up automatic Authorizations to credit cards. This is only available to MyCard users. See MyCard
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