Go to BOOKINGS | GROUP BOOKINGS to see a list of your Group Bookings.
From here you can open the group booking to manage details, add an individual booking or edit booking information.
To see a Group Booking on this List, there must already be a Group and Group Booking Set up.
To create a Group Booking with a new or preexisting Group, go to the Group Booking Wizard in the BOOKING TAB to create a Group Booking. Once the Group Booking has been created, it will appear in this list
Choose any of the following options to create a sorted list to view your Group Bookings.
- Choose a Date,Group Name or Status and click List.
- Sort on: Sort by Group Name or choose an option from this drop down list to sort the whole list.
- List: Click to see an expanded list of ALL of your bookings.
Once you have located the Group Booking, click on the Group name or See/Add Bookings to open the Group Booking Details and Add Bookings to the Group.
All of the Blue titles in our Search Lists can be used to sort information. Just click on the Title to sort the column.
Group Booking Details
Group Bookings
The Group Booking List appears with the following information:
- Group Name: Name of Group. This can be a preexisting Group or a new Group. Edit in Group Booking Details
- Group Booking Title: Title of Event with the Group. Edit in Group Booking Details
- Arrival Date: Arrival date of Group Booking. To edit the Arrival Date, open the Group Booking Details and go to the Edit Tab.
- Departure Date: Departure date of Group Booking. To edit the Departure Date, open the Group Booking Details and go to the Edit Tab.
- Status: Group Booking Status has five status categories: Unconfirmed, Confirmed, Active, Complete, Cancelled. Group Bookings default to Confirmed status during the group booking wizard, however you can set the status to unconfirmed as desired. Once any individual booking within a group checks in, the group bookings status goes to Active.
Group Bookings go to status complete in two scenarios:
- When all individual bookings have checked out, the group will be set to status complete during the night audit process.
- If a Group has no individual room bookings the status will automatically be set to complete during the Night Audit process of the groups arrival date
- See/Add Bookings: Click here to open the Group Booking Details and Add Bookings to the Group.Add Booking to Group Booking
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