This report is a historical report of transactions and should be run for a specific date or over a date range in the past. The room transaction data is generated from amounts actually posted to folios: Room Rent posted to folios during Night Audit and and Non-Room Revenue items manually charged. To see a report of in-house guest folio balances, deposits paid and balance due, see the In-House Guest Ledger
This includes advanced charges and payments made to bookings.If the total amount for charges for a particular date does not equal the amount of payments received on that date, then look at what advanced charges and payments were taken. See Advanced Charges Report (ARC). and Advanced Deposits Report.
All charges for Inventory Items are Categorized in the Inventory Group it is assigned to. By default, the following Inventory Groups are provided in MyPMS: Room Rent, Phone and Misc. See Inventory Items. Item charges will be displayed under the category "miscellaneous" unless you have assigned it to another Inventory Group. To see a detailed report of items sold, use the Item Analysis Report. To see detail on Room Rent charges, use the Transactions Report .
If further detail is needed on any specific category, then go to the Transactions Report and select the "Transaction Category" in the drop-down menu and use the same date range to get a detailed list of transaction in that category. You can also leave the drop down on "Select from list" for a list of all transactions during the time frame.
All Reports run on the system date, so if you have not performed Night audit for the current day, then the report will not be populated with all of the data. It is recommended to run this report for the previous day or after night audit has been completed for the current date.
The transactions displayed in the Transaction Summary Report can also be seen in the Manager's Report. This report is often run daily to see daily activity and transactions. The report provides a summary of daily, month-to-date and year-to-date totals of revenue, charges, payments, AR Accounts, ARC, ARD and Forecasted Occupancy.
To run a Transaction Summary Report:
The Transactions Report is divided into the following sections:
Accounts Receivable: Displays
Non-Credit Card Payments
Displays all payments taken including Cash, , Unknown, Write Off, Direct Bill, etc. and any receipt types you have created. See Receipt Types
Displays all taxes charged to folios during Night Audit. To see detail on Tax charges, use the Transactions Report .