Transfer Payments Between Bookings

To transfer a transaction to a folio in another Guest Booking, there must be a transaction created in the original folio and a corresponding transaction created in the new folio. For better record keeping, we recommend  creating a Receipt Type called Transfer Payment. All of the transactions using this Receipt Type will be grouped together on your reports.To set up a new Receipt Type, go to SETUP | PARAMETERS | RECEIPT TYPES. see Receipt Types

There are several scenarios which may involve the transfer of a payment or credit. 

To Transfer A Transaction

To transfer an Over Payment from Booking A to Booking B.

For example, Booking A has a deposit of $500, but half of the deposit, $250, needs to be applied to Booking B.

First, go to Booking A:

• Go to the Folio
• Go to Add Payment.
• Choose the Transfer Payment in the Payment Type drop down menu.
• Use the description to reference Booking B and the transfer.
• Enter a NEGATIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $250, enter -$250.
• Click Apply Payment and the transaction will appear in the Folio

Then, go to Booking B:

• Go to the Folio
• Go to Add Payment.
• Choose the Transfer Payment in the Payment Type drop down menu.
• Use the description to reference Booking B and the transfer.
• Use the description to reference Booking A and the transfer.
• Enter a POSITIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $250, enter $250.
• Click Apply Payment and the transaction will appear in the Folio

By using Transfer Payment in both transactions, there will be corresponding negative and positive transactions in the same Payment Type. These two amounts cancel each other out and you have effectively moved a payment between bookings.

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