The Manage Restrictions function allows you to quickly change restrictions such as, MIN LOS, CTA for both Parent and Child Rate Plans.
Each Rate Plan is assigned it's own Restrictions and can be adjusted for one Rate Plan or for multiple Rate Plans at the same time. Note: Child Rate Plans will only appear in the drop down menu when "Manage Restrictions" box is checked.
All changes to Rates and Restrictions are done in SETUP | RATE | MANAGE RATES.
A Default Rate Plan must first be set up SETUP | RATE | DEFAULT RATES. If you need to add a new Rate Plan or change the description of the Rate Plan go to Default Rates
Once a default Parent or Child Rate Plan is set up, will appear in the "Select Rates" drop-down list and rates and restrictions can be adjusted.
If you want to adjust the Daily Rates for a Rate Plan, then go to Manage Rates, No. of Guests and Weekly Rates are unique to each Rate Plan and must be adjusted individually using Manage Single Rate
Manage Rates
Rates Tab
Managing Restrictions
- Manage Single Rate Plan Change restrictions for a Single Rate Plan, unless selected for a multiple rate change.
- Manage Multiple Rate Plans Change multiple rates at the same time using a percentage % or dollar amount $ adjustment. Note: can not be used to manage the restrictions on a rate plan.
- Manage Child Rate Plan Restrictions:
There are four settings for Restrictions:
- MIN LOS (Minimum Length of Stay): Requires a minimum stay for any booking arriving on the date chosen. I.e. 2 night MIN LOS on a Friday would require any booking made with an arrival date of Friday to stay 2 nights.
- MAX LOS (Maximum Length of Stay): Requires a maximum stay for any booking arriving on the date chosen. I.e. 4 night MAX LOS on a Sunday would require any booking made with an arrival date of Sunday to limit the stay to 4 nights.
- Arrivals: CTA (Closed to Arrival). If this box is checked, then the rate plan will be unavailable for bookings with this arrival date. I.e. Saturday is checked. A guest making a booking will not be able to choose Saturday as an arrival date.
- Closed (Closed to Bookings): If this box is checked, then the rate plan will be closed for making bookings. I.e. if Sunday is checked, then a guest will not be able to make a booking on this date.
Please note the difference between using "Arrivals" and "Closed".
- "Arrivals" effectively closes the Rate Plan and makes any Room Type it is assigned to unavailable to arrival on your website, GDS and Front desk.
- "Closed" makes any Room Type it is assigned to unavailable for bookings on your website, GDS and Front desk.
Selecting Rate Plan and Date Range. Using "Save" and "Fill"
- Choosing a Rate Plan: From the drop-down menu, choose the Rate Plan that you want to manage. You can choose one or multiple rate plans at the same time.
- If you choose one Rate Plan, then the restrictions will change for only the rate plan selected.
- If you choose multiple Rate Plans, then the restrictions will change for all of the rates selected.
- if you want to change restrictions for another Rate Plan using the same date range selected, then just go to the "Select Rate" drop-down menu, select another rate and click "Display Rates". The screen will change to display the selected Rate Plan.
- If you enter a Group Name in the Rate Plan, then the rates in that group will display together with a header.
- Choosing a Date Range: Choosing the correct date range is a very important part of managing rates.You can select any date range from one day, weekend, week or month to several years in the future.
- Changing rates is done in a seven day calendar view starting on the day of week corresponding to the "Begin on" calendar date chosen. For example, if you choose Oct. 1 - Oct. 30 and Oct. 1 lands on a Saturday, then the first day of the week displayed is Saturday.
- Although the date range selected is one month, the calendar will always display a seven day weekly view. This means that when you change a rate on the Friday night, it will change the rates for ALL Fridays from Oct. 1-Oct.30.
- The rate changes you make will apply to ALL rates in the selected date range. If you are changing rates for a long date range like two years, then remember that it will over ride any short term changes made to specific time periods within the date range. For example, there are special rates entered for 4th of July weekend. The date range selected is through Dec. 2018. Any changes made through Dec. 2018 would override the the special rates and you will need to go the 4th of July weekend to reenter the rates.
- "Save" : Use this feature to save only the specific items you are changing. When this box is checked the data in that lined will be saved. Even if you don't change the rate and are only changing restrictions, the rate entered will save for the time period selected. Therefore, if you are only changing restrictions and not rates, then uncheck the boxes next to the Rates. If you are only changing rates and not restrictions, then uncheck the Restrictions.
- "Fill": This is a useful feature to make changes across the week. Clicking the 'Fill' box will automatically fill the entire row with the amount entered in the first entry. This can be a real time saver!
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