Tape Chart Management

The Tape Chart has a variety of powerful features that make managing booking and availability easy and efficient.  To learn more about the Tape Chart Functions, see Tape Chart. See the Tape Chart Guide below for an explanation of the Tape Chart interface.

All Bookings appear on the Tape Chart color coded and with an an icon to indicate Booking Status. There are four types of Booking Status that are displayed according the to the status of the booking. These will automatically update on the Tape Chart after you modify the booking. For example, if you have an unconfirmed booking in red and then change the status of the booking to confirmed, it will automatically change to blue on the Tape Chart. It is important to note that reservations that do not have rooms assigned will not show up on the tape chart.To change the status of a booking, go to the Booking Details of the Guest. See Booking Status for more details.  

There are also color-codes for Clean, Dirty and Out of Order Rooms which will automatically update when you change the status of Room.

Tape Chart Color Key (found at bottom of Tape Chart)

Tape Chart - Quick Functions

• Check-in or Check out a Guest: Click on any guest booking and a pop out window will appear with buttons for Check-in or Check out. See, Tape Chart - Manage Availability
• Cancel or Clone Booking: Click on any guest booking and a pop out window will appear with buttons for Check-in or Check out. See Booking Action Buttons
• Open Guest Booking details:Either double click the booking or click once and a pop out window will appear with a link to Booking Details.
• Change Room Assignments: One of the best features of this page is the ability to drag and drop reservations to change their rooms. This is particularly useful when trying to manage room assignments on busy days. See Modify Bookings. If you need to change the room type or arrival or departure dates it must be done from the Edit Tab of the Booking Details.
• Booking Information: Click on any guest booking and a pop out window will appear with the Booking Details. To see the status of a booking, see Bookings Status 
• Mark Rooms Out of Order": You can mark a room Out of Order for a single date or date Range. Go to Marking a Room "Out of Order" . To view your Out of Order Rooms, go to Out of Order Rooms Reports
  
• Mark Rooms "Clean" or "Dirty": Easily mark a Room Clean or Dirty. See Marking Rooms "Clean" or "Dirty"
  
• Close or block out availability:  Blocking out rooms for a specific time period.

 If you see a discrepancy in the availability numbers, see Resolving Tape Chart Availability Issues

See MyPMS User Manual step-by-step instructions on these related functions

Tape Chart Guide

Click on images to enlarge

Tape Chart Color Key (found at bottom of Tape Chart)

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