The Esign function is already enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters.
The first step is to create or edit an existing Letter and insert one or both of the "Digital Signing" merge fields. Then, select this Letter under Default Letters, "Digital Signature Request".
When you email the secure Esign link ("Digital Signing Letter (URL)" to the guest and the guest clicks on the Esign Link, the Letter you created and set as the "Digital Signature Request", will display with the required digital Signature boxes.
This letter can be sent via email two ways: manually by using the "Letters" Tab in each booking or, automatically by using the "Auto Letter" function to send the letter to the guest at a scheduled time before check-in.
Esign - Digital Signing
The root page Esign-Digital Signing could not be found in space MyPMS Documentation.
Step 1: Creating a Customized Letter with a Digital Signature Function
There are two digital signing merge fields that you can insert into your Letters depending on your needs. Both will display a digital signature box which must be signed before the Guest can submit the Letter. This letter will become your default 'Digital Signature Request" letter. Once done set it as the default. Next, create a letter that you can send to the guest to link them to this default letter.
- Signature: Requires a full signature from the Guest.
- Initials: Requires initals from Guest.
To insert either or both of these merge fields into your Letter:
- Place your cursor in the the body of the Letter where you want the digital signature box to display.
- Go to the BookingCenter Globe Icon and the "Digital Signing" Section. Select the merge field and it will be inserted into your Letter.
- Click Update to save changes.
Insert Merge Fields Click on BookingCenter icon and select the merge field.
| Merge Fields inserted in Letter This is what the merge field will look like after they are inserted in the Letter
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