All changes to Rates and Restrictions are done in SETUP | RATE | MANAGE RATES after a default Rate Plan is created.
There are three settings in Rate Restrictions:
- MINLOS(Minimum Length of Stay)
- MAX LOS(Maximum Length of Stay)
- CTA (Closed to Arrival).
The Rate Plan Restrictions are updated with your rates to all channels that you have the rate plan allocated to. For example, when a rate has CTA checked for a specific date, then it will be unavailable on your website, GDS,OTA Channels.
Using the Closed to Arrivals, effectively closes the Rate Plan and makes any Room Type it is assigned to unavailable on your website, GDS and Front desk.
IMPORTANT: If you do not want to change any of the actual Rates for the time period, then uncheck the "Save" boxes next to each rate plan.
"Save" : Use this feature to save only the specific items you are changing. When this box is checked the data in that lined will be saved. Even if you don't change the rate and are only changing restrictions, the rate entered will save for the time period selected. Therefore, if you are only changing restrictions and not rates, then uncheck the boxes next to the Rates. If you are only changing rates and not restrictions, then uncheck the Restrictions.
"Fill": This is a useful feature to make changes across the week. Clicking the 'Fill' box will automatically fill the entire row with the amount entered in the first entry. This can be a real time saver.
Rates Tab
Change Rate Restrictions: MIN LOS, MAX LOS or CTA
Go to SETUP | RATES | MANAGE RATES.
Choose the Rate Plan to manage from the drop-down list. From the drop-down menu, choose the Rate Plan that you want to manage. If you have created Rate Groups, then the rates in that group will display together with a header. if you want to change rates for another Rate Plan during the same date range selected, then just go to the "Choose Rate" drop-down menu and click "Update Rates". The screen will change to display the selected Rate Plan which is shown in the blue box at the bottom of the grid.
Select the date range by choosing a "Begin Date" and and "End Date" Choosing the correct date range is a very important part of managing rates.You can select any date range from one day, weekend, week or month to several years in the future.
Changing rates is done in a seven day calendar view starting on the day of week corresponding to the "Begin on" calendar date chosen. For example, if you choose Oct. 1 - Oct. 30 and Oct. 1 lands on a Saturday, then the first day of the week displayed is Saturday.Although the date range selected is one month, the calendar will always display a seven day weekly view. This means that when you change a rate on the Friday night, it will change the rates for ALL Fridays from Oct. 1-Oct.30.
Click "Update Rates"
A screen will automatically appear with the Rate Plan Information in the Date Range chosen, starting with the day of the week that the "Begins on" date falls on.
If you DO NOT have Weekly Rates enabled, then the following screen will display | If you DO have Weekly Rates enabled, then the following screen will display |
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Manage Rate Plan Restrictions
Enter any changes to your Restrictions. Put a check mark in the "Save" box next to the line items you are changing and uncheck (leave blank) the line items you are not changing. Make your changes and click Save in the bottom right.
if you want to change rates for another Rate Plan during the same date range selected, then just go to the "Choose Rate" drop-down menu and click "Update Rates". The screen will change to display the selected Rate Plan which is shown in the blue box at the bottom of the grid.
Restrictions:
Minimum Stay: Enter the Minimum days of the stay. For example, if you require a 2 night stay over the weekend, enter 2 in Friday and Sat.
Maximum Stay: Enter a maximum stay if applicable.
Closed to Arrival: Check the closed box if this rate is NOT available on that particular day. For example, you have a special rate for the month of July, but you do not want it available on Sat.
The blue box at the bottom shows the date ranges you are modifying. Be sure to click 'Save' to save your changes.
Overview
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