All changes to Rates and Restrictions are done in SETUP | RATE | MANAGE RATES after a default Rate Plan is created. Once a default Rate Plan is set up, then it will appear in the drop-down list in Manage Rates, If you need to add a new Rate Plan or change the description of the Rate Plan, see Default Rates
Choosing a Rate Plan: From the drop-down menu, choose the Rate Plan that you want to manage by clicking on the box to the left of the Rate Plan. It will have a check mark. If you have created Rate Groups, then the rates in that group will display together with a header.
Choosing a Date Range:
Rates and Restrictions
Each Rate Plan is assigned it's own Rates and Restrictions and is managed individually unless selected for a multiple rate change. If you want to change multiple rates at the same time using a % or $ adjustment. See Manage Multiple Rates.
- Daily Rates can be managed either individually (Manage Single Rate) or for multiple Rate Plans (Manage Multiple Rates)
- Additional Adult or Children Charge: These are unique to each Rate Plan and must be adjusted individually .Therefore, when changing additional guest charges for any single rate, you must make the changes to each of the Rate Plans using the Manage Single Rate Plan method.
- Restrictions: Restrictions are unique to each Rate Plan and must be adjusted individually.Therefore, when changing Restrictions for any single rate, you must make the changes to each of the Rate Plans using the Manage Single Rate Plan method.
- Weekly Rates: Rate Plans also have the option of including Weekly Rates. See Weekly Rates If you have unique weekly rates and want to enable the Weekly Rates feature, go to Booking Engine Settings
NOTE: The 'save' box on the left determines if values for those fields are modified during the save process. It is enabled for all fields by default and should only be unchecked if you do not wish to modify a specific field.
Tip: Clicking the 'Fill' box will make all entries for that row the same as the first entry. This can be a real time saver.
See the next section for details on Restrictions.
In this section
To Manage a Single Rate both with and without Weekly Rates enabled, follow these steps.
With Weekly Rates
Without Weekly Rates
Rate Plan Fields
- X Number of Guests Included – Defines how many guests are included in the base cost of a per person rate. Does not differentiate between adults/children/infants.
- First x Guests – This would be the base rate the included number of guests (Per person Rate) or for the rate (Flat Rate).
- Extra Adult – The amount you will charge for additional adults .
- Children – The amount you charge per additional child.
- Infants – The amount you charge per additional infant.
NOTE: The 'save' box on the left determines if values for those fields are modified during the save process. It is enabled for all fields by default and should only be unchecked if you do not wish to modify a specific field.
Tip: Clicking the 'Fill' box will make all entries for that row the same as the first entry. This can be a real time saver.
See the next section for details on Restrictions.
All Rate Plans must be managed individually. To get started, follow these steps.
- Go to RATES | MANAGE RATES. See figure 1.
- Choose the Rate Plan to manage from the drop-down list and the date range, then click Display Rates. A screen will automatically appear with the Rate Plan Information by Date. See Figure 2. below.
Figure 1. Choose Rate Plan
Managing Rate Plan
When you select a rate and a time frame and press Display Rates, the system automatically loads the rate for that time frame. If you've never edited the rate or stay options for that time frame the system loads the Default Rate. See Manage Single Rate Plan
Figure 2. Manage Rate Plan
To make changes to your Rates, you must choose each individual follow these steps:
- First choose your date range and click Display Rates. This can be any length of time up to 57 weeks in the future. Click display Rates and then double check that you have the correct date range in the blue box below the grid. In Figure. 2 example, The Date Range for the AAA Rate is Sept. 15-Sept 21, 2014.
- Make changes in the following three sections:
Daily Rates:
- Enter the new $ Rate in the field titled First X Guests. I.e. In the example below, enter the new Rate in the box with $75. Enter this amount in all of the boxes that correspond to the day of the week you wish to change. See SETUP | SETTINGS | GENERAL SETTINGS to set your weekend nights.
- Enter any changes to Extra Adults, Children and Infants
- Click Save to save changes
Weekly Rates:
- Weekly Rates are optional. If you do not have special weekly Rates, then enter the same amount as the field titled First X Guests. I.e. In the example below, enter the new Rate in the box with 75. Enter this amount in all of the boxes that correspond to the day of the week you wish to change. If you DO have weekly Rates, then take the Weekly Rate, divide it by 7 days and enter that amount in each night. For example, A weekly Rate of $500 would be enter as $71.42 per night. $500/7 days = $71.42
- Enter any changes to Extra Adults, Children and Infants.
Restrictions:
- Minimum Stay: Enter the Minimum days of the stay. For example, if you require a 2 night stay over the weekend, enter 2 in Friday and Sat.
- Maximum Stay: Enter a maximum stay if applicable.
- Closed to Arrival: Check the closed box if this rate is NOT available on that particular day. For example, you have a special rate for the month of July, but you do not want it available on Sat.
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