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This report is a historical report of transactions and should be run for a specific date or over a date range in the past. The room transaction data is generated from amounts actually posted to folios: Room Rent posted to folios during Night Audit and and Non-Room Revenue items manually charged.
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This includes advanced charges and payments made to bookings.If the total amount for charges for a particular date does not equal the amount of payments received on that date, then look at what advanced charges and payments were taken. See Advanced Charges Report (ARC). and Advanced Deposits Report.
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If further detail is needed on any specific category, then go to the Transactions Report and select the "Transaction Category" in the drop-down menu and use the same date range to get a detailed list of transaction in that category. You can also leave the drop down on "Select from list" for a list of all transactions during the time frame.
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The transactions displayed in the Transaction Summary Report can also be seen in the Manager's Report. This report is often run daily to see daily activity and transactions. The report provides a summary of daily, month-to-date and year-to-date totals of revenue, charges, payments, AR Accounts, ARC, ARD and Forecasted Occupancy.
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To run a Transaction Summary Report:
- Go to REPORTS | ACCOUNTING | TRANSACTION SUMMARY REPORT
- Click on Transaction Summary
- Choose Date: Choose a single date. This date also determines the Month to date and Year to date data. I.e. choosing Dec. 31 would display the entire year in the Year to date column.
- Choose the report format: HTML, Excel or Text.
- Click Generate Report
The Transactions Report is divided into the following sections:
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Displays all Credit Card payments received on folios. This includes Advanced Deposits. For details see Advanced Deposits Report .
Charges: Custom Inventory Groups, Items and ItemsRoom Rent
The next section will display all charges you have applied for Inventory Items and Categorized in the Inventory Group it is assigned to. By default, the following Inventory Groups are provided in MyPMS: Room Rent, Phone and Misc. See Inventory Items. Any inventory items you have sold will be displayed under the category miscellaneous unless you have assigned it to another Inventory Group. To see a detailed report of items sold, use the Item Analysis Report.
Room Rent charges are posted automatically during Night Audit or added manually. To see detail on Room Rent charges, use the Transactions Report . To see details on the bookings generating the Room Rent, see
Non-Credit Card Payments
Displays all payments taken including Cash, , Unknown, Write Off, Direct Bill, etc. and any receipt types you have created. See Receipt Types
Occupancy
Displays a summary of Occupied Rooms, Empty Rooms, Percentage Occupied, ADR, REVPAR and the number of Adults, Children, Infants in the bookings. To see the details of the Occupancy summary, see the Occupancy Report
Statistics
Displays a summary of booking information: Arrivals, Departures, In House, Reservations, Cancellations. To see details, see Daily Reports and the Booking Production Report
Advance Room Payment / Charge
Displays the running total of ARD (Advance Room Deposits), And, the running total of ARC (Advance Room Charges), for details see Advanced Charges Report (ARC)
Accounts Receivable
Displays a summary of the Accounts Receivable charges and payments. Charges are are payments taken by Direct Bill on guest folios, see Direct Bill Payment Type. Payments are amounts received by Companies to pay down the Direct Bill charges. AR Payments To see a running total of aging receivables, see Accounts Receivable Aging Report
Forecast
Displays future bookings by date, occupancy, occupancy %, room revenue, total guests. The only dates that will displays are dates that have bookings. For details, see Occupancy Forecast Report
To run a Manager's Report:
- Go to REPORTS | MANAGERS | MANAGER'S REPORT
- Click on MANAGER'S REPORT
- Choose Date: Choose a single date. This date also determines the Month to date and Year to date data. I.e. choosing Dec. 31 would display the entire year in the Year to date column.
- select the "Transaction Category" in the drop-down menu and use the same date range to get a detailed list of transaction in that category. You can also leave the drop down on "Select from list" for a list of all transactions during the time frame.
- Choose the report format: HTML, Excel or Text.
- Click Generate Report
Taxes
Displays all taxes charged to folios during Night Audit. To see detail on Tax charges, use the Transactions Report .
Overview
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