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There many be times when a payment or deposit needs to be divided up and applied to each of the guest bookings.or charges moved to another folio in the Group. To move a Payment from one booking to another booking, there must be a transaction created in Group Master Folio and a corresponding transaction created in the Guest folio. See example below.

For better record keeping we recommend  creating a Receipt Type called Transfer Payment. All of the transactions using this Receipt Type will be grouped together on your reports. By using Transfer Payment in both transactions, there will be corresponding negative and positive transactions in the same Payment Type. These two amounts balance each other out and you have effectively moved a payment between bookings.To set up a new Receipt Type, go to SETUP | PARAMETERS | RECEIPT TYPES See  Receipt Types

To transfer Room Rent or other charges, see

There are several scenarios which may involve the transfer of a payment or credit between Bookings like a deposit made for the Group Booking which then needs to be applied to several individual bookings.

Example: Transfer a Payment from the Group Master Folio to Individual Guest Folios

A Group Booking makes a deposit of $1,000. The payment is applied to the Group Master Folio, but needs to be divided and applied to two individual bookings in the Group. The Guests will each pay the balance of their bookings. 

First, go to the Group Master Folio :

• Go to Add Payment.
• Choose the Transfer Payment in the Payment Type drop down menu.
• Use the Description to reference Booking B and the transfer.
• Enter a NEGATIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $250, enter -$250.
• Click Apply Payment and the transaction will appear in the Folio. 

Then, choose the Guest Folio to transfer the payment to, in the "Choose Folio" drop-down list.

• Go to Add Payment.
• Choose the Transfer Payment in the Payment Type drop down menu.
• Use the Description to reference Booking A and the transfer.
• Enter a POSITIVE PAYMENT in the amount that needs to be transferred. For example, to transfer $250, enter $250.
• Click Apply Payment and the transaction will appear in the Folio. 

By default all charges go to the Group Master Folio so please adjust accordingly prior to adding individual bookings.

Choosing the Master equals the 'Group' and choosing the 'Guest' equals the individual Booking Folio. In the below example all Room and Misc related charges are being billed to the Group Master Folio and all Food, Phone and Alcohol related charges are billed directly to the Guest Folio.

By default all charges go to the Group Master Folio and individual bookings inherit Group Folio settings at the time of the individual bookings creation.

This is important to note because custom folio management must be done prior to making individual bookings if you wish for the folio settings to inherit to all individual bookings.

You may also go to individual bookings that are part of the group and manage that bookings settings via Folio Setup at the individual booking level. This allows you the flexibility of changing folio policies for a single booking without effecting the rest of the group.