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To move a transaction from one booking to another booking, there must be a transaction created in the original booking folio and a corresponding transaction created in the new booking folio. This is a different function than just transferring a transaction to a new folio in the same booking or between folios in a Group. If you need these functions, see Manage Folios on Group Bookings and Transfer payments and charges For better record keeping we recommend creating a Receipt Type called Transfer Payment.All of the transactions using this Receipt Type will be grouped together on your reports. By using Transfer Payment in both transactions, there will be corresponding negative and positive transactions in the same Payment Type. These two amounts balance each other out and you have effectively moved a payment between bookings.To set up a new Receipt Type, go to SETUP | PARAMETERS | RECEIPT TYPES For detailed instructions on transfering payments, see Transfer Payments Between Bookings in our online manual There
Example 1: Transfer a Payment from Booking A to Booking B. For example, Booking A has a deposit of $500, but half of the deposit, $250, needs to be applied to Booking B. First, go to Booking A:
Then, go to Booking B:
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To transfer charges between Group Master Folio and Guest |
Folios, follow these steps |
. Step 1: Choose the Folio to transfer items fromthe charge from. In this example, we will transfer charges from the Group Master Folio Step 2: Choose Transaction Transactions and Folio to Transfer To. In this example, we will transfer Room Rent and Tax for Room 220 to Kim Williams Folio. Put a check mark next to the Folio items to move. Scroll to the bottom of the Folio and choose the folio to transfer to in the "Transfer checked items to" drop-down list. This will automatically transfer the item. Any taxes or service charges associated with that line item will also automatically be transferred to the selected folio. Step 3: Confirm transfer Primary Folio after charge is transferred. The Balance is now a Credit (negative number) as only a payment is applied to the Primary Folio. Spa Treatments Folio after charge is transferred. Notice Folio Bal: of $25.00 in the Booking Header. This reflects the Balance due for the total folios for the Guest. Notice Folio Bal: of $25.00 in the Booking Header. This reflects the Balance due for the total folios for the Guest. of charge Go to the Guest Folio by choosing it from the "Choose Folio" drop down list. The charge has been transferred to the Primary Folio of the Guest. |