- Plan. Any Child Rate can be allocated to your front desk, OTA/GDS, or website in Agent Allocations. By creating a Child Rate with a positive or negative percentage (%) or flat amount ($) linked to a Parent Rate, you can easily manage rate tiers automatically. Child Rates are typically used to give automatic discounts for special rates like AAA or to increase rates to individual channels like OTA or Agents. Add Child Rate.
- Item Included Rate: this is a rate that can be sold that includes an Inventory Item with the rate. You must first create the Item to be sold with the rate, and make are the taxes applied to that Item are accurate. Then add that Item to the Rate, and choose whether to Add the Item Cost to the rate or not, and if the Item should recur each x days.
- Add Item Cost: NO (available via our Booking Engine only. For MyPMS purposes to book Rates for reporting purposes only - that do not affect pricing - use the Included Items for Reporting). In this situation, the Rate will be booked at what is on the Rate Grid for the particular rate, and the Item added to the booking for tracking purposes and to report on the Folio. The price for the Item will be $0 and will the quantity appearing on the Folio will be based on booking duration and the recur days value set for the Item. *Note: If the Item is included in the cost, taxes from the Item do not appear on the Folio, only the Item and its Quantity.
When booking such a Rate with Include Item from a Booking Engine, the Item's description will appear in green color as "<Item Description> included" so the Guest knows the Item is included, as the example here shows: Image Added
- Add Item Cost: YES. In this situation, the Rate will be booked at what is on the Rate Grid, and the Item (its cost and <possibly> its tax(es)) are added to the cost of the booking for tracking purposes and as charge(s) to the Folio. The price for the Item will be what is setup for that Inventory Item and the quantity appearing on the Folio will be based on the booking duration and the recur days value set for the Item.
When booking a Rate with Included Item cost added from a Booking Engine, the Item description is apparent that it is required to book the rate (no option presented to the Guest to avoid the Item nor its cost), as the example here shows: Image Added *Note: If the Item is added to the cost, taxes from the Item do appear on the Folio. - Long Term Rate: These rates are available in MyPMS only, they cannot be booked via OTA/GDS/Booking Engines. The two charge intervals for Long Term Rates are:
charge intervals: Days: this value will make an entry from the Cost field for each '#of days' the booking lasts. For example, if one placed 30 in the Charge Interval, with a Cost of $1,000, then the booking would start with the arrival date, Jan 5 for example, and post the booking rate on Jan 5 as $1,000 and then for the next 29 days, the rate would be as $0 (thus Night Audit posts $0 to this Room each night). Then, on Feb 4 (30 days after arrival) the rate of $1,000 gets posted again. As long as the booking lasts, this pattern persists. charge intervals: Calendar Month: this value will make an entry from the Cost field for each 'calendar' date the booking lasts. For example, if one placed Calendar Month in the Charge Interval, with a Cost of $1,000, then the booking would start with the arrival date, Jan 5 for example, and post the booking rate on Jan 5 as $1,000 and then on Feb 5 (one calendar month after arrival) the rate of $1,000 gets posted again. All days in between, the rate would be as $0 (thus Night Audit posts $0 to this Room each night). As long as the booking lasts, this 'calendar month' booking pattern on the 5th of each month persists. Use the "Group" field in the Default Rate Plan to group or categorize your Rate Plans for easier management and selection at the Front Desk when making a Group Booking or using "Booking by Inquiry" to create an individual Booking. |