Step 3: Create Esign- "Digital Signature Letter (URL)"
The Esign function is already enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters. Once you have created the Digital Signature Request Letter, then you need to create a Letter to email the secure Esign link ("Digital Signing Letter (URL)" to the guest. See instructions below.
When the guest clicks on the Esign Link "Digital Signing Letter (URL), the Letter you created and set as the "Digital Signature Request", will display with the required digital Signature boxes and allow the guest to read and sign the letter. After the guest submits the signed Letter, it is stored with the booking at a secure URL for future reference by the hotel or guest. See Digital Signature Letter Storage
Esign - Digital Signing
The root page Esign-Digital Signing could not be found in space MyPMS Documentation.
The "Digital Signature Letter" can be sent to the Guest via email two ways:
- Manually by using the "Letters" Tab in each booking. See
- Automatically by using the "Auto Letter" function to send the letter to the guest at a scheduled time before check-in.
Review the Esign - Digital Signature Process
How to create Esign- "Digital Signature Letter (URL)"
Go to SETUP | PARAMETERS | LETTERS. Then either create a new Letter or editandexisting Letter by clicking on the Letter ID.
The merge filed that must be used in this letter called is called the "Digital Signature Letter (URL)", located under "Digital Signing " in the merge drop down. This merge field automatically inserts the secure link to "Digital Signature Request" associated with the booking.
When the guest clicks on this link it will open the "Digital Signature Request" Letter you have selected in Default Letters.
To insert the "Digital Signature Letter (URL)" field into your Letter:
- Place your cursor in the body of the Letter where you want the digital signature box to display.
- Go to the BookingCenter Globe Icon and the "Digital Signing" Section. Select the merge field and it will be inserted into your Letter.
- Click Update to save changes.
Insert Merge Field Click on BookingCentericon and select the merge field. | Merge Fields inserted in Letter This is what the merge field will look like after they are inserted in the Letter |
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