The Esign function is already enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters.
Once you have created the Digital Signature Request Letter and selected it as the Default Letter under "Digital Signature Request" then, you need to create a Letter to email the secure Esign link ("Digital Signing Letter (URL)" to the guest.
and the guest clicks on the Esign Link, the Letter you created and set as the "Digital Signature Request", will display with the required digital Signature boxes. Create Esign- "Digital Signature Letter (URL)": The second Letter is the Letter that is sent to the Guest with the Esign Digital Link. When the guest clicks on the Esign Link, the Letter you created and set as the Default "Digital Signature Request" will display with the required digital Signature boxes.
This letter can be sent via email two ways: manually by using the "Letters" Tab in each booking or, automatically by using the "Auto Letter" function to send the letter to the guest at a scheduled time before check-in.
Esign - Digital Signing
The root page Esign-Digital Signing could not be found in space MyPMS Documentation.
Step 3: Create Esign- "Digital Signature Letter (URL)"
This Letter is sent to the Guest with the Esign Digital Link. When the guest clicks on the Esign Link, the Letter you created and set as the Default "Digital Signature Request" will display with the required digital Signature boxes.
The only key merge filed that must be in this letter is also under the "digital signing " section in the merge drop down. It is called "Digital Signature Letter (URL)". When the guest clicks on this link it will open the default Digital Signature letter you set and allow the guest to read and sign the letter. After the guest signs and submits the signed Letter, it is stored with the booking at a secure URL for future reference by the hotel or guest
To insert the "Digital Signature Letter (URL)" field into your Letter:
- Place your cursor in the body of the Letter where you want the digital signature box to display.
- Go to the BookingCenter Globe Icon and the "Digital Signing" Section. Select the merge field and it will be inserted into your Letter.
- Click Update to save changes.
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