The Owners Statement provides detailed tracking of debits (expenses) and credits (accommodation income) due to the for each Owner Unit. If you are taking Group Bookings that include an owner owned unit or room, the transactions posted to the Group Master Folio will not automatically appear on the Owner's Statement. Only transactions posted to the primary folio of Individual bookings displays on the statement.
However, if you do have a Group Booking with the charges and payments posted to the Group Master Folio and you need the transactions posted to the Owner's Statement, there are two options available:
NOTE: To automatically post charges to either the Group Master or Individual Folios in a Group, use the "Charge To" setting before adding the bookings to the Group.This setting is located in the Booking Data tab of the Group Booking and in the Group Booking Wizard. See Charge To - Group Bookings
Option 1: Transfer Payments from the Master Group Folio to Primary Folio in Individual Booking
Group Bookings can have charges and payments posted to either a Group Master Folio or to the Primary Folios of Individual Bookings in the Group. If you have a Group Booking which has all of the charges and payments posted to the Individual Bookings in the Group, then the Room Rent transactions will automatically be included in the Owner's Statement.
However, IF you have a Group Booking with all of the charges and payments posted to the Group Master Folio and, you want the transactions posted to the Owner's Statement, then you can either create a set of transactions to account for the Room Rent Charges and Payments or transfer the Room Rent Charges to the primary folios of the individual bookings in the Group. For step-by-step instructions on how to transfer charges and payments between folios, see Group Folios | Transfer Charges
Option 2: Combine Group Booking Report with the Owner's Statement ( We recommend generating both reports in Excel for easier formatting)
First, generate the Owner's Statement
Then, generate the Group Booking Report
The Group Booking Report will display a list of the Bookings in the Group by Room Number. Add this list to the Owner's Statement
|Owner's Statement: Displays transactions for COMPLETED bookings during the Statement date range. Every night of each booking is listed with the Nightly Rate, the Actual Rent charged, and the commission due in the Credit Column.||Group Bookings - Rooming List: Displays each booking by Room that are part of a Group Booking.|
The following information displays on the Owner Statement Report:
The following information displays on the Rooming List