Manage Single Rate Plan

Rates and Restrictions: Each Rate Plan is assigned it's own Rates and Restrictions and is managed individually unless selected for a multiple rate change. If you want to change multiple rates at the same time using a % or $ adjustment. See Manage Multiple Rates.

Restrictions and No. of Guests are unique to each Rate Plan and must be adjusted individually.Therefore,when changing those items, you must make the changes to each of the Rate Plans you need to adjust.

• Daily Rates can be managed either individually (Manage Single Rate) or for multiple Rate Plans (Manage Multiple Rates)
• Additional Adult or Children Charge: These are unique to each Rate Plan and must be adjusted individually .Therefore, when changing additional guest charges for any single rate, you must make the changes to each of the Rate Plans using the Manage Single Rate Plan method.
• Restrictions: Restrictions are unique to each Rate Plan and must be adjusted individually.Therefore, when changing Restrictions for any single rate, you must make the changes to each of the Rate Plans using the Manage Single Rate Plan method. See
• Weekly Rates: Rate Plans also have the option of including Weekly Rates. See Weekly Rates If you have unique weekly rates and want to enable the Weekly Rates feature, go to Booking Engine Settings

Choosing a Rate Plan: From the drop-down menu, choose the Rate Plan that you want to manage.  If you have created Rate Groups, then the rates in that group will display together with a header.

Choosing a Date Range: Choosing the correct date range is a very important part of managing rates.You can select any date range from one day, weekend, week or month to several years in the future.

Changing rates is done in a seven day calendar view starting on the day of week corresponding to the "Begin on" calendar date chosen. For example, if you  choose Oct. 1 - Oct. 30 and Oct. 1 lands on a Saturday, then the first day of the week displayed is Saturday.Although the date range selected is one month, the calendar will always display a seven day weekly view. This means that when you change a rate on the Friday night, it will change the rates for ALL Fridays from Oct. 1-Oct.30.

The rate changes you make will apply to ALL rates in the selected date range. If you are changing rates for a long date range like two years, then remember that it will over ride any short term changes made to specific time periods within the date range. For example,  there are special rates entered for 4th of July weekend. The date range selected is through Dec. 2018. Any changes made through Dec. 2018 would override the the special rates and you will need to go the 4th of July weekend to reenter the rates.

Using "Save" and "Fill": The 'save' box on the left determines if values for those fields are modified during the save process. It is enabled for all fields by default and should only be unchecked if you do not wish to modify a specific field. Clicking the 'Fill' box will make all entries for that row the same as the first entry. This can be a real time saver.

To Manage a Single Rate both with and without Weekly Rates enabled, follow these steps.

• Go to SETUP | RATES | MANAGE RATES.
• Choose the Rate Plan to manage from the drop-down list and the date range.
• Select the date range by choosing a "Begin Date" and and "End Date"
• Click "Update Rates"

A screen will automatically appear with the Rate Plan Information by Date.

If you DO NOT have Weekly Rates enabled, then the following screen will display	If you DO have Weekly Rates enabled, then the following screen will display

To make changes to your Rates, you must choose each individual follow these steps:

Click Save to save changes When you select a rate and a time frame and press Display Rates, the system automatically loads the rate for that time frame.

"Save" :  Use this feature to save only the specific items you are changing. When this box is checked the data in that lined will be saved. Even if you don't change the rate and are only changing restrictions, the rate entered will save for the time period selected. Therefore, if you are only changing restrictions and not rates, then uncheck the boxes next to the Rates. If you are only changing rates and not restrictions, then uncheck the Restrictions.

"Fill":  This is a useful feature to make changes across the week. Clicking the 'Fill' box will automatically fill the entire row with the amount entered in the first entry. This can be a real time saver.

Daily Rates:

• X Number of Guests Included: Defines how many guests are included in the base cost of a per person rate. Does not differentiate between adults/children/infants.For example, a Rate of $100 includes 2 persons. (Double occupancy rate0
  
• First X Guests: Enter Daily Rate for the Number of Guests Included. For example, if a double occupancy rate is $100, then you would enter 100 in this field and 2 in the previous field, X Number of Guests Included.
• Extra Adult – The amount you will charge for additional adults .(This only applies to Per Person rates)
• Children – The amount you charge per additional child. (This only applies to Per Person rates)
• Infants – The amount you charge per additional infant. (This only applies to Per Person rates)

Restrictions:

• Minimum Stay: Enter the Minimum days of the stay. For example, if you require a 2 night stay over the weekend, enter 2 in Friday and Sat.
• Maximum Stay: Enter a maximum stay if applicable.
  
• Closed to Arrival: Check the closed box if this rate is NOT available on that particular day. For example, you have a special rate for the month of July, but you do not want it available on Sat.

Weekly Rates:

• Weekly Rates are optional. If you do not have special weekly Rates, then enter the same amount as the field titled First X Guests. I.e. In the example below, enter the new Rate in the box with 75. Enter this amount in all of the boxes that correspond to the day of the week you wish to change. If you DO have weekly Rates, then take the Weekly Rate, divide it by 7 days and enter that amount in each night. For example, A weekly Rate of $500 would be enter as $71.42 per night. $500/7 days = $71.42
• To enable or disable Weekly Rates, go to SETUP | SETTINGS| BOOKING ENGINE SETTINGS. Go to the section titled "General" and choose "No" under "Use Weekly Rates". See Booking Engine Settings. If you choose No for this setting then the weekly rates will not be displayed and you will not need to manage these rates.