All changes to Rates and Restrictions are done in SETUP | RATE | MANAGE RATES after a default Rate Plan is created. Rates can be managed either individually (Manage Single Rate) or for multiple Rate Plans (Manage Multiple Rates). If you want to change the rate for more than one rate plan at a time then see
Once a default Rate Plan is set up, then it will appear in the drop-down list in Manage Rates, If you need to add a new Rate Plan or change the description of the Rate Plan, see Default Rates If you've never edited the rate or stay options for that time frame the system loads the Default Rate.
Choosing a Rate Plan: From the drop-down menu, choose the Rate Plan that you want to manage. If you have created Rate Groups, then the rates in that group will display together with a header.
Choosing a Date Range: Choosing the correct date range is a very important part of managing rates.You can select any date range from one day, weekend, week or month to several years in the future.
Changing rates is done in a seven day calendar view starting on the day of week corresponding to the "Begin on" calendar date chosen. For example, if you choose Oct. 1 - Oct. 30 and Oct. 1 lands on a Saturday, then the first day of the week displayed is Saturday.Although the date range selected is one month, the calendar will always display a seven day weekly view. This means that when you change a rate on the Friday night, it will change the rates for ALL Fridays from Oct. 1-Oct.30.
The rate changes you make will apply to ALL rates in the selected date range. If you are changing rates for a long date range like two years, then remember that it will over ride any short term changes made to specific time periods within the date range. For example, there are special rates entered for 4th of July weekend. The date range selected is through Dec. 2018. Any changes made through Dec. 2018 would override the the special rates and you will need to go the 4th of July weekend to reenter the rates.
Using "Save" and "Fill": The 'save' box on the left determines if values for those fields are modified during the save process. It is enabled for all fields by default and should only be unchecked if you do not wish to modify a specific field. Clicking the 'Fill' box will make all entries for that row the same as the first entry. This can be a real time saver.
Rates and Restrictions
Each Rate Plan is assigned it's own Rates and Restrictions and is managed individually unless selected for a multiple rate change. If you want to change multiple rates at the same time using a % or $ adjustment. See Manage Multiple Rates.
- Daily Rates can be managed either individually (Manage Single Rate) or for multiple Rate Plans (Manage Multiple Rates)
- Additional Adult or Children Charge: These are unique to each Rate Plan and must be adjusted individually .Therefore, when changing additional guest charges for any single rate, you must make the changes to each of the Rate Plans using the Manage Single Rate Plan method.
- Restrictions: Restrictions are unique to each Rate Plan and must be adjusted individually.Therefore, when changing Restrictions for any single rate, you must make the changes to each of the Rate Plans using the Manage Single Rate Plan method. See
- Weekly Rates: Rate Plans also have the option of including Weekly Rates. See Weekly Rates If you have unique weekly rates and want to enable the Weekly Rates feature, go to Booking Engine Settings
Rates Tab
To Manage a Single Rate both with and without Weekly Rates enabled, follow these steps.
With Weekly Rates
Without Weekly Rates
Rate Plan Fields
- X Number of Guests Included – Defines how many guests are included in the base cost of a per person rate. Does not differentiate between adults/children/infants.
- First x Guests – This would be the base rate the included number of guests (Per person Rate) or for the rate (Flat Rate).
- Extra Adult – The amount you will charge for additional adults .
- Children – The amount you charge per additional child.
- Infants – The amount you charge per additional infant.
NOTE: The 'save' box on the left determines if values for those fields are modified during the save process. It is enabled for all fields by default and should only be unchecked if you do not wish to modify a specific field.
Tip:
See the next section for details on Restrictions.
All Rate Plans must be managed individually. To get started, follow these steps.
- Go to RATES | MANAGE RATES. See figure 1.
- Choose the Rate Plan to manage from the drop-down list and the date range, then click Display Rates. A screen will automatically appear with the Rate Plan Information by Date. See Figure 2. below.
Figure 1. Choose Rate Plan
Managing Rate Plan
When you select a rate and a time frame and press Display Rates, the system automatically loads the rate for that time frame. If you've never edited the rate or stay options for that time frame the system loads the Default Rate. See Manage Single Rate Plan
Figure 2. Manage Rate Plan
To make changes to your Rates, you must choose each individual follow these steps:
- First choose your date range and click Display Rates. This can be any length of time up to 57 weeks in the future. Click display Rates and then double check that you have the correct date range in the blue box below the grid. In Figure. 2 example, The Date Range for the AAA Rate is Sept. 15-Sept 21, 2014.
- Make changes in the following three sections:
Daily Rates:
- Enter the new $ Rate in the field titled First X Guests. I.e. In the example below, enter the new Rate in the box with $75. Enter this amount in all of the boxes that correspond to the day of the week you wish to change. See SETUP | SETTINGS | GENERAL SETTINGS to set your weekend nights.
- Enter any changes to Extra Adults, Children and Infants
- Click Save to save changes
Weekly Rates:
- Weekly Rates are optional. If you do not have special weekly Rates, then enter the same amount as the field titled First X Guests. I.e. In the example below, enter the new Rate in the box with 75. Enter this amount in all of the boxes that correspond to the day of the week you wish to change. If you DO have weekly Rates, then take the Weekly Rate, divide it by 7 days and enter that amount in each night. For example, A weekly Rate of $500 would be enter as $71.42 per night. $500/7 days = $71.42
- Enter any changes to Extra Adults, Children and Infants.
Restrictions:
- Minimum Stay: Enter the Minimum days of the stay. For example, if you require a 2 night stay over the weekend, enter 2 in Friday and Sat.
- Maximum Stay: Enter a maximum stay if applicable.
- Closed to Arrival: Check the closed box if this rate is NOT available on that particular day. For example, you have a special rate for the month of July, but you do not want it available on Sat.
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