Copy of Packages on GDS and Website

To offer promo codes through website booking engine to deliver specific or discounted rate plans or packages by using a local agent and then mapping that 'promo code' to the agents allocations.

To enable the use of promo codes go to Settings -> Booking Engine Settings and set 'Use Promo Code' to 'Yes', this will enable the promo code box on the enquiry page of the Booking Engine.

Next you have to modify or setup the proper local agent, to do so go to Relationships -> My Agents. You can use an existing local agent or create a new one, the Agent ID becomes the promo code. On the agent details you must set the Agent Class = Promo Code. Then simply allocate the desired rate plans or packages to the proper room types to the agent.

Below we'll provide two examples for how to use promo code agents to either provide a flat discount, or sell a package.

Flat Discount: Our hypothetical property wishes to offer a 15% discount to all employees of a local company 'Ted's Widgets' when staying in our Queen or King rooms. We first create our local agent at Relationships -> My Agents named TEDWIDG and set the agent class to 'promo code'. Next we go to Relationships -> Agent Relationships and allocate our rack rate plan(s) for the Queen and King types to the agent. Once that's done, while still on the Agent Relationships screen we once again find agent TEDWIDG and set Rate Load to -15.

When employees of Ted's Widgets go to make a booking on the booking engine they would enter TEDWIDG in the promo code box and the types returned to them would be adjusted by the rate loading, in this case 15%.

Selling a Package: Our hypothetical property has a dynamic or fixed package in which we offer a two night stay in a queen room and one full day of guided fly fishing. We want people to be able to book this off our website with the code 'FLYGUIDE' so we create a local agent named FLYGUIDE and set the agent class to promo code. Then we allocate only the desired package to the queen type for agent FLYGUIDE. Because we're not trying to discount the package via the promo code there's no need to adjust rate loading.