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  • Self Check-in | Check-in Process

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The Self Check-in function is enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters.

 

The Self Check-in system is completely automated from start to finish and includes automatic messaging, payment authorization, Esign – digital signing (optional) and room specific information allowing detailed instructions for a mix of hotel and rental units..

 

 The Guest Self Check-in process is completed in MyBooking, the BookingCenter secure access guest portal, to update booking details, authorize payments, accept terms and check-in. It is fully integrated with MyPMS for “real-time” booking and status updates.

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 Start Self Check-in: Send a "Self Check-in" Letter to Guest

The Self Check-in function is enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters.TheSelf Check-in process is started by sending a customized letter via email and/or SMS to the Guest ( on or before the check-in date).

This Letter is called the "Self Check-in" Letter and will be automatically emailed and/or SMS to the Guest with the secure link to access MyBooking at a scheduled time before check-in or on check-in date, using the "Auto Letter" function.

  • If this letter is sent BEFORE the check-in date then the guest will only be able to manage BookingDetails.
  • If the Letter is sent ON the check-in date, the self check-in function will be enabled for the booking. It is important to note that all criteria must be satisfied before the "Check-in" button displays and the Guest can check in. See Check-in Status

Once the "Self Check-in" Letter has been created and set as the Default, then you need to select the method delivery (email and/or SMS) and schedule the timing of when the "Self Check-in" Letter is sent to the Guest ( before or on the check-in date). For instructions on how to create this Letter, go to Self Check-in | Default Letters


Guest completes Self Check-in Process

When the Guest clicks the secure link in the Self Check-in Letter sent, they will automatically be logged in to the MyBooking Self Check-in portal.

Date of Login

  • If the Guest logs in BEFORE the Check-in date,
  • If the Guest logs in ON the Check-in

Number of Rooms Booked

  • If the Guest has only one room booked, then only the booking details will displayforthatparticular  booking..
  • If the Guest has a multi-room booking, then ALL of the bookings under that Guest Name for check-in that day will display. The Guest can click on each booking to view and update details. 

Check-in Complete Send Guest Room Entry Instructions

AFter theThe first step to Self Check-in is to enter the specific Room Entry information into the "Room Notes" field of each Room. This field is used to display the Room Entry information to guests when they complete check-in in MyBooking AND in the email and SMS sent to the guest when they complete check-in. In order for this information to be automatically emailed and/or SMS to the guest, you must enter the information in the Room AND insert the merge field the "Self Check-in Room Entry Information" Letter. This Letter can be created by you or you can edit the Default Template provided. The merge field to be used for this Letter is the "Room Notes" under "Booking Details" of the Letter Editor. 

After this letter is created, it must be set up as an Auto Letter function to be automatically emailed to the Guest on the check-in date. or sent manually in the Letters Tab of the Bookng.

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