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Add an Inventory Item for each Gift Certificate you sell. If you only have one, then set up one inventory item. Call it something like "Gift Certificate".
The Item will now appear in the Inventory Item List and be available in the Add Charge drop-down list in the Folios.
ADD INVENTORY ITEM Click to enlarge image | INVENTORY ITEM LIST Click to enlarge image |
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Then create the new Receipt Type.that you will use to record the payment when the Gift Certificate is redeemed. Call it something like "Gift Certificate Redeemed". NOTE: DO NOT "Publish to Internet" if you don't want guests using this for an online booking with a Gift Certificate, as there is no way to monitor its appropriate use online.
The Receipt Type will now appear in the Receipt Type List and be available in the Add Payment drop-down list in the Folios.
ADD RECEIPT TYPE Click to enlarge image |
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There are two options, see details below.House folios have the same functionality as the Guest folios, however they are NOT linked to a room number or Guest. House Account folios are useful when you have items other than Room related charges such as meals, point of sale items.
First, go to House Accounts and either use the Folio setup for Add a Folio called something like "GC Kim Johnson". Tip: Include the name of the person in the Folio Name and/or the # you created for your numbering system like "GC Kim Johnson 103116".