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Allocate Room Types 

 

 

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Once you have set up the Room Types, they will automatically be visible in your Front Desk for bookings. However, if you want these Room Types to visible and available in online channels, they must be allocated to the proper Agent Channels. See Agent Relationships

To allocate Room Types to an Agent Channel

To allocate multiple Rate Plans to one Room Type to your Front Desk, GDS or website

. Go to Setup | Relationships | Agent Relationships 

Use the 'allocation' method to allocate a % of your rooms, at specific Rates, to each Agent. See Add Agent Allocations.

Click on the # of Rooms for  the corresponding Agent Channel, Click Add. For details see, Add Room Type Allocations

Room Type and Rate allocations can be customized to each agent

, however there are three agents that MUST have all ROOM TYPES allocated.
  • These 3 Agents are: MyPMS (front desk users), BC (website), and WR (Global Booking Network). See below for details on how to manage each.
    • Agent MyPMS (The rooms and rates that your logged in users 'see' when using MyPMS):
    • Agent WR (The Global Booking Network) and stop sending all rooms, or send unique rates through distribution:
    • Agent BC is the channel that is distributing rooms to your Booking Engine.

    • . And, you can add or delete allocations from most of the Channles yourself in MyPMS. NOTE: Booking.com, Expedia, and GDS allocations must be completed by BookingCenter. Please contact us if you want to add or modify and Room Types or Rate Plans to these Channels.

      • MyPMS: MyPMS Front Desk This channel contains the room types and rates offered at the front desk when making a new booking. The Rate Plan allocated a Room Type will appear in the Rate Plandrop down list when making the new booking.
      • BC - Booking Engine:  This channel is the Booking Engine on your  Website
      • Promo code through your website , use the PMS Agent you set up in My Agents. I.e. MyPMS Agent RETURN. See Agents for Promotional Codes
      These Channels must be modified by BookingCenter. Please contact us if you want to add or modify and Room Types or Rate Plans to these Channels.  
      • BCM: Master Members Area Booking (Internal Use)
      • WR: GDS distribution
      • Contract Rate Programs: Master Agent WR AND corresponding Agent Channels, ie. Agoda, Jack Rabbit
      • Booking.com, Expedia and affiliate Channels.
      • Airbnb
      • TripAdvisor
    Room Type allocations to other agent channels such as, special agents or OTA Channels are optional. See
     


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