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Group Bookings contain a

header element  which provides an "at a glance" view of the critical information of the booking

.

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The first row includes # of Guests, Arrival/Departure dates, Room Type, Room Commit and Status.

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• Group Booking for
• Guests: Adults/Children/Infants
• Booking Dates: To edit booking dates. Go , go to the Edit Tab
• Room Type: Assigned Room Type.To change a Room Type or add another Room Type to the same booking. Go to the Edit Allocations Tab
• Room: Assigned Room will display Room name/number: "Multiple" if multiple Rooms are assigned: or, N/A if a Room has not been assigned. Assign a Room under Booking Data|Booking Information or under the Room Assignment Tab.
• Status: Status of booking will display here and update after a booking is complete or cancelled. See Booking Status
  

The second row contains financial information which is broken down as follows:

• Projected Inc – The Projected Income of the booking total Room Rent cost plus taxes.
• Projected Inc + Charges – This is the total of Projected Income plus any charges in the folios of the booking.
• Projected Bal – This balance of the Projected Income + Charges minus any payments made.
• Folio Balance – This is the current balance of the guest folio after any charges and/or payments have been made. Deposits will show as a negative amount since Room Rent is not charged until the guest stay. See Add Deposits

Booking Header Information Example: In this example there are extra charges and a Deposit taken. See Folio

• Status:Status on Groups falls into five categories: Unconfirmed, Confirmed, Active, Complete, Cancelled. Group Bookings default to Confirmed status during the group booking wizard, however you can set the status to unconfirmed as desired. Once any individual booking within a group checks in, the group bookings status goes to Active. See Booking Status. Group Bookings go to status complete in two scenarios:
  • When all individual bookings have checked out, the group will be set to status complete during the night audit process.
  • If a Group has no individual room bookings the status will automatically be set to complete during the Night Audit process of the groups arrival date