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For a detailed description of the Night Audit procedures, please refer to the section on Procedures, Night Audit.

Each time the Night Audit is completed, an email is generated by BookingCenter,   titled "<SiteID> Charge Folio Results for <SystemDate>" which will be sent to the main email on file in Site Details. This email lists the in-house rooms, guest names, and amount charged to each folio via the 'Charge Folios' process part of Night Audit. This is a good email to have your staff, or accountant, look at each day to make sure all rates were charged correctly to each in-house Guest.

To help you complete the actions required to complete the Night Audit Check an icon next to the action indicating whether it is clear or action is needed. These icons will automatically appear and indicate the action steps to take to complete Night Audit. All steps must have the blue check mark before you can increment the date. A Red exclamation mark indicates that action must be completed.

Night Audit action Icons:



Night Audit Screen Examples. See details of each function below.

Click to enlarge images

Displays Guests to

Check out and Check in

Displays all actions complete,

ready to Charge Folios

Night Audit clear and complete,

ready to increment date.




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Should be pressed AFTER reports have been run for the day. This will manually increment the system date to show the next day's date on all folio charges and reports. Our system allows the users to decide what date charges are being applied on, rather than using the actual date. This gives the night auditor time to make adjustments to the data on the same day mistakes are made.NOTE:

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Settle Credit Cards
Settle Credit Cards
Settle Credit Cards

If you are set-up with POS (Point of Sale) MyCard, then you will see Settle Credit Cards after you have audited the charges to verify accuracy. Once you settle the credit cards, the charges will no longer be editable. button to click to settle all pending credit card payments and credits, and create a new batch number.  The system can be setup to Require the Settle Credit Cards be pushed in the PMS | Setup area. in order to Increment Date.  This assures that pending batches don't delay beyond one day.

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Pre-Auth First Night Rate
Pre-Auth First Night Rate
Pre-Auth First Night's Rate

If you are set-up with Traditional MyCard (not available for EMV terminals) then you will see Settle Credit Cards button to click to settle all pending credit card payments and credits, and create a new batch number.  The system can be setup to Require the Settle Credit Cards be pushed in the PMS | Setup area. in order to Increment Date.  This assures that pending batches don't delay beyond one day.


Auto Night Audit