Section | ||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Section |
---|
The RUID is a series of random characters used to identify a specific booking and is automatically inserted into the Request Letter sent to a Guest. See Create Default eSign Letter. This means that when the Guest clicks on the "Digital Signing Letter (URL)" in the Email you sent requesting a signature, the eSign uses the RUID to enable security (no RUIDs are ever duplicated) to access only that specific booking. See Send eSign Request Letter The RUID is stored in the database and not visible to you or the guest UNLESS you choose to display it in a merge field in a Letter. See Merge Fields. When using the "Digital Signing Letter (URL)" merge field to request a digital signature, the RUID is embedded in the secure link sent to the Guest. Please note that in order for Digital Signing to work with a Booking, it must have a unique link (RUID) which was added on August 7, 2018. Therefore, only Bookings created since August 7, 2018 have a RUID and will be enabled for eSign. Prior to this date, Bookings DO NOT have an RUID and the Digital Signing function will not work. All new Bookings created will have the unique RUID created and are enable for eSign. Note that using EDIT on booking will not create a RUID. eSign Letter Setup - Digital Signature Letters Send an eSign Request Digital Signature Letter To send an eSign Digital Document, follow these steps: Note: The setup steps must be completed before you implement the Digital Signing process.
Digital Signature Storage: Once the letter is signed it is saved as a PDF and attached linked to the booking. A log entry is added to the booking alerting you to the signed letter. The letter is date time and IP address stamped- and time-stamped with the IP address of the user who signed it, so you have a record of when and where from what IP address the letter was signed. See Digital Signature Letter Storage |
Section | |||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|