|
The RUID is a series of random characters used to identify a specific booking and is automatically inserted into the Request Letter sent to a Guest. See Create Default eSign Letter. This means that when the Guest clicks on the "Digital Signing Letter (URL)" in the Email you sent requesting a signature, the eSign uses the RUID to enable security (no RUIDs are ever duplicated) to access only that specific booking. See Send eSign Request Letter The RUID is stored in the database and not visible to you or the guest UNLESS you choose to display it in a merge field in a Letter. See Merge Fields. When using the "Digital Signing Letter (URL)" merge field to request a digital signature, the RUID is embedded in the secure link sent to the Guest. To send an eSign Digital Document, follow these steps: Note: The setup steps must be completed before you implement the Digital Signing process.
Digital Signature Storage: Once the letter is signed it is saved as a PDF and linked to the booking. A log entry is added to the booking alerting you to the signed letter. The letter is date- and time-stamped with the IP address of the user who signed it, so you have a record of when and from what IP address the letter was signed. See Digital Signature Letter Storage |
|