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Understanding AR Account Statements

AR statements are easily managed with the MyPMS system.When a Company is created, a corresponding AR Account is automatically setup in AR Accounts.

When a Direct Bill payment is applied to a booking in the Folio, then then a statement will automatically be created for Direct Bill payment with the guest details and amount.

The Statements displayed for each Company are listed by most recent date charge and will add to the current non-statemented Invoices.

From the AR page you can directly export a statement to PDF, XSL, CSV format or click on HTML and the system will open the statement in a new printer friendly window.

Statements (OPEN)

Statement #: Number assigned to statement
Open Folios: Number of open folios for all AR accounts
Total: Total $ amount of each Statement.
Balance: Balance of Statement, this is amount due or credit balance of AR account.
Statement: Export to PDF, EXCEL or as a CSV file. Click on HTML to open in a new browser window.

Statements will display OPEN Statements by default (See figure 1). To see all Statements click on Show Closed | Show All. (See figure 2)

Figure 1. Statements (OPEN)

MyPMS Documentation > AR Accounts > AR Statements.PNG

Statements (CLOSED)

Statement #: Number assigned to statement
Open Folios: Number of open folios for all AR accounts
Total: Total $ amount of each Statement.
Balance: Balance of Statement, this is amount due or credit balance of AR account.
Statement: Export to PDF, EXCEL or as a CSV file. Click on HTML to open in a new browser window.

Statements which are shadowed are closed statements, they have been paid in full and have a zero balance. OPEN Statements show in black text and with a balance.

Figure 2. Statements (All)

MyPMS Documentation > AR Statements > AR Statements show all.PNG