The Owners Statement provides detailed tracking of debits (expenses) and credits (accommodation income) due to the for each Owner Unit. This report is typically run at the end of a month or fiscal quarter to report bookings and corresponding financial transactions per unit.
Each night of each booking is listed with the Nightly Rate in the column "Rate". If the booking is Active or Complete and Room Rent has been charged, the amount will appear in the column "Rent" with a corresponding commission due in the column "Credit".If the booking has not been charged any Room Rent yet, then the "Rent" and "Credit" column will remain at $0.
It is important to note that if you are taking Group Bookings that include an owner owned unit or room, the transactions posted to the Group Master Folio will not automatically appear on the Owner's Statement Only transactions (debits and credits) posted to primary folio of Individual bookings will display on this statement.
There are two options available to include the Room Rent transactions in the Owner's Statement from Group Bookings that are posted on the Group Master Folio.
In this section
Option 1: Combine the Group Booking Report with the Owner's Statement
- Go to REPORTS | MANAGERS REPORTS and choose Owners Statement
- Choose a date range (this can either be in the past or future).
- Choose the Owner from the drop down list
- Click on the format of the statement: HTML, EXCEL, CSV
- Click generate report
The Statement displays transactions for COMPLETED bookings, ordered by departure date, during the Statement date range. Every night of each booking is listed with the Nightly Rate, Actual Rent charged and the commission due in the Credit Column.
- Rate: Displays standard nightly rate.
- Rent: Actual rate charged for the night
- DEBIT : Calculates the expenses charged to the unit AND the amount disbursed or paid to the Owner during the date range.
- CREDIT : Calculates the amount due to the Owner for commission. This is number is calculated with the commission % entered in the Owner information.
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