The Accounts Receivables area, called AR Accounts, is used for keeping track of Direct Bill payments made by Companies to Individual, Group or House Account Folios. The AR Accounts keeps a record of the individual charges to the Direct Bill Account and the corresponding payments made.
A company will only have an associated AR Account and be viewable in the list, i
There are several functions to become familiar with in the AR Account area.
AR Accounts
AR Statements
AR
To create an AR account, first you need to create a company. See the Company section in the Setup area.
To use an AR Account as payment, create a booking and associate the booking to a company on the Booking Data Page. Once you have chosen a company that has an active AR Account, you will be able to use this company as the Guarantee method and will be able to select the payment type DB:Company Name in the payments field.
Direct Billing
Receiving Payments for Direct Bill Accounts
We use an open-item invoicing system. This means that charges can be grouped into invoices and then paid off individually. Invoices will generally only be used if the company paying requires it or if there are an excessive number of Uninvoiced charges. If a payment closes out an invoice exactly, it can be applied to the entire invoice. Otherwise, payment must be applied to the charges they are intended for. This system ensures proper accounting. see Direct Billing and Guarenteed By
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