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 Step 3: Create Esign- "Digital Signature Letter (URL)"

 The Esign function is already enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters.

Once you have created the Digital Signature Request Letter, then you need to create a Letter to email the secure Esign link ("Digital Signing Letter (URL)"  to the guest.

When the guest clicks on the Esign Link "Digital Signing Letter (URL), the Letter you created and set as the "Digital Signature Request", will display with the required digital Signature boxes and allow the guest to read and sign the letter. After the guest submits the signed Letter, it is stored with the booking at a secure URL for future reference by the hotel or guest

This letter can be sent via email two ways:

  • Manually by using the "Letters" Tab in each booking or,
  • Automatically by using the "Auto Letter" function to send the letter to the guest at a scheduled time before check-in.
 
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Step 3: Create Esign- "Digital Signature Letter (URL)"

Go to SETUP | PARAMETERS | LETTERS. Then either create a new Letter or editandexisting Letter by clicking on the Letter ID. 

The only key merge filed that must be used in this letter is also under the "digital signing " section called is called the "Digital Signature Letter (URL)", located under "Digital Signing " in the merge drop down. It is called This merge field automatically inserts the secure link to "Digital Signature Request" associated with the booking.

  Letter (URL)". When the guest clicks on this link it will open the default "Digital Signature letter you set a Request" Letter you have selected in Default Letters.

  To insert the "Digital Signature Letter (URL)"  field into your Letter:

  • Place your cursor in the body of the Letter where you want the digital signature box to display.
  • Go to the BookingCenter Globe Icon and the "Digital Signing" Section. Select the merge field and it will be inserted into your Letter. 
  • Click Update to save changes.  


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