BookingCenter Esign-Digital Signing is an optional feature that lets you create a customized Letter with a digital signature function and send it to a guest to open and digitally sign via a secure link attached to their booking. This allows you to request and store a digital signature for the guest at any time on or before the check-in date.
The Esign function is already enabled for each booking in MyPMS and is seamlessly integrated with BookingCenter Customized Letters. All you need to do is to create a letter with the "Digital Signature" merge fields and then select this Letter under Default Letters, "Digital Signature Request". Then, send the secure Esign link ("Digital Signing Letter (URL)" to the guest. When the guest clicks on the Esign Link, the Letter you created and set as the Default Letter, will display with the required digital Signature boxes. After the guest signs and submits the signed Letter, it is stored with the booking at a secure URL for future reference by the hotel or guest. This letter can be sent via email two ways: manually by using the "Letters" Tab in each booking or, automatically by using the "Auto Letter" function to send the letter to the guest at a scheduled time before check-in. Self Check-in with Esign - Digital Signing If you are using the Self Check-in function and want to require a digital signature for check-in, the Esign function will be seamlessly integrated into the check-in process. |