Page History

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Owners can view the bookings made for their Unit with Booking Information and Status. They can also Edit or Cancel a Booking by clicking on the Booking ID to open the Booking Details.  

Door Entry Instructions for an Owner Unit(s)

If the Owner has an active Lock system, they can view the Door Entry Instructions for the booking, which is handy for sending to their guests.  Simply click the "Door Entry Details" link to view the code, as this example shows:

Edit and Cancel Bookings

From the ‘Booking Details’ page (booking_details.phtml), an Owner can click a LINK to ‘Edit Booking”. Booking" or "Cancel Booking"

The Edit feature enables:

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If the Owner is enrolled in the Channel Manager product, then the ability to full edit the booking (dates, Unit(s), rates, numbers of guests, names of guests, etc) exists when they are logged into the booking.  Additional features of the Owner Channel Manager include SMS messaging to Guests, using Auto Letters to automate daily activities (Self Checkin instructions, Registration, eSign requests, survey/review requests, etc) and run reports on activities such as Arrivals, Departures, Receipts, etc.  In addition, any booking that is edited or canceled from an OTA (Expedia, Booking.com, Airbnb, etc) or a GDS Travel Agency is automatically modified and/or canceled, with cancellation information included.  If an Owners wishes for great credit control over their bookings, upgrade to the Channel Manager product to get complete editing features (as well as a host of others, as detailed here). If Owners wish to EDIT their bookings beyond what is included in the product, as well as 24 the Owner's Area, they must:

1. Contacting the Front Desk who can then make an edit on their behalf, according to their detailed instructions.
2. Upgrade to the Channel Manager product to get complete editing features (as well as a host of others, as detailed here) in the product.  Note that upgrading to the Channel Manager product comes with 24 x 7 support from BookingCenter.

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Commissions

The owner can view any commissions earned from their Unit(s) being booked and in status: COMPLETE. The idea for the Commission is that the Owner has a commission amount is commissionable at an agreed-upon rate (always a %). This is set for each Owner and can be unique to each Owner.  The Total Commission is then viewed by the Owner on the non-taxed portion of the RENT (rate total for the booking) and excludes any extra Items that might have been added, such as a bottle of wine or transportation fee.  This area allows Owners, if they have a commissionable relationship with the Property Management Company, to see what commissions are payable.  If the commission relationship is 0%, then the Total Commission will always be $0.

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• Provide a Receipt Type that your Owners can use so they aren't required to place a credit card when completing a booking. An example of a common is: Owner Guaranteed Payment and it shouldn't be a credit card.
• Have Confirmation and Booking Deposit policy statements that the Owner will agree to conform to when fulfilling the booking.  
• Consider making the clicking of the Confirmation and Booking Deposit policy a requirement.
• Consider making the Agent a wholesale Agent so that that the interface switches to the 'wholesale' user experience as described here.

Communicating Online Bookings to Owners

An Owner can be notified when an online booking occurs for a Unit that they are assigned to.  To do this, one must:

1. Make sure the option: Send Letter? for the Owner record is set to YES .  
2. Assign a Default Letter and/or SMS for the specific Owner.  If a default Letter(s) is assigned, an online booking will trigger the Owner Email and/or SMS to the Owner with the details saved in the Letter.

Canceling Bookings

The Owners Area doesn't allow allows an Owner to cancel a booking. This allows an Owner to cancel a booking, then 'booking' again with new dates or guest details.  Each cancellation allows a manager to place a cancellation number for the cancellation to record the cancellation. If more edit functionality is needed, such as rates, rooms, or additional guest names, have the Owner is enrolled enroll in the Channel Manager product, then the ability to cancel and modify bookings exists.  Additional features of the . The Owner Channel Manager features include SMS to Guests, using Auto Letters to automate daily activities communications (Self Checkin instructions, Registration, eSign docs, survey/review requests, etc) and run reports on activities such as Arrivals, Departures, Receipts, etc.  In addition, any booking that is modified or canceled from an OTA (Expedia, Booking.com, Airbnb, etc) or a GDS Travel Agency is automatically modified and/or canceled, with cancellation information included.  If your Owners wish to cancel, and/or, modify their bookings, they must do so by:

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