To make an AR Payment, go to FRONT DESK | AR ACCOUNTS. This area keeps track of all Direct Bill payments posted to folios for all companies. See Direct Bill Payment Type. To set up a new company, see Companies Payments made to AR Accounts can be made for one or more folios in a statement. These can be full or partial payments and can made by any payment receipt type i.e. credit card, check, etc. If you want to set up a unique receipt type for direct bill payments, go to Receipt Types To see AR Payments made, go to Transactions Report To see a summary of open balances for all companies by aging period, go to the Accounts Receivable Aging Report You will notice that the AR Account for each company has a "Non-Statemented Invoice": This functions as a "holding" statement to hold all folios with open balances not transferred to a specific statement. All open invoices or folio charged are added to this statement. See example below. Statements can be created to organize invoices by date range or payment period. You can create a new statement and then move folios to the designated statement.For example, you want to put all folio invoices for the last two weeks of November on one statement. First, create a new statement and then move the folios dated in that time range to the new folio. See AR Statements Because there can be many folios attached to a booking on the AR system we create a "holding" folio which is listed on the AR. This contains the summation of all Direct Bill events across all folios on the booking. This folio number is searchable and will always pull up the primary folio on the booking even though the holding folio number differs. |