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Direct Bill Payments

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Direct Bill payments will automatically post to the AR Account for the company selected on the Booking Data page. See  AR Accounts.

Direct Bill payments are only visible in the Payment Type drop-down list if the "guaranteed by" in the Booking Data page has been set to Direct Bill and a company

assigned

is entered with an AR account with an available credit limit.

Once this has been assigned, you will be able to select the DB:company as your payment method for this folio. Direct Bill payments will automatically post to the AR system at checkout.Payments behave in much the same way, except that when a credit card payment is applied. See Direct Bills and AR Accounts.

Credit Card Payments

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A credit card payment type can be applied whether or not you have applied the payment through the MyCard system or manually through an external processing system.

If you are not setup with automatic credit card processing (MyCard) and have completed the credit card processing through an external system, then just choose the CC type (ie. VISA) and apply payment. This will only record the payment type and NOT process any credit cards.You will not use the Manage Credit Cards function.

My Card: If you are set up with MyCard  (See MyCard), then the credit card transaction is actually processed in 'real time' and will automatically be processed in your system when you Settle Credit Cards in the Night Audit.  Enter new Credit Card Information and manage Guest transactions in Manage Credit Cards.

 

 

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 Note, it is important that you do not change the Company once you have begun to post Direct Bill (DB:) payment to a Company, in order to post to a different Company, as the system is already 'linked' to the Company once DB: postings begin on a Folio. If you wish to post DB: payments to multiple Companies, then you must make multiple bookings and use each booking to post to one Company.

The credit limit of the Company controls how much can be billed to a company when making a Direct Bill payment to a guest folio. If the credit limit for the company has been reached (ie, the Accounts Receivables outstanding has reached the 'Company limit'), then the system will not allow a Direct Bill payment in the folio greater than that left in the Credit - (minus) the Accounts Receivable for the Company. To allow the payment, you must increase the credit limit of the company or pay down the Accounts Receivables. To increase the credit limit, go to Companies


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Once this has been entered, you will be able to select the DB:company as your payment method for this folio.

To see an invoice with the direct bill payment, go to FRONT DESK | AR ACCOUNTS.  This area keeps track of all Direct Bill payments posted to folios for all companies.

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