To apply payments to individual Statements follow these steps.
Step 1: Show Statements (OPEN) chosen - selected the AR Account/Company, the Statements for the account will display with OPEN Statements by default . To see all Statements click on Show Closed | Show All. See Statements.
you will see a list with the Open StatementsIn the example above below, there are two outstanding receivables .
321945There are several options at this point. To pay off an individual charge click the circular arrow to the right of the charges balance and the pay amount will be auto entered and the AR balance will be recalculate. Next choose which payment method to use, normally a check or a credit card and click Apply Payment. The the A/R system will make payments to the Folios and if it is a credit card payment, authorize the amount. Any authorization errors are displayed to screen. The example below shows a cash payment being received and applied against the charges for booking 161766 and folio 2664.
Because there can be many folios attached to a booking on the AR system we create a "holding" folio which is listed on the AR. This contains the summation of all Direct Bill events across all folios on the booking. This folio number is searchable and will always pull up the primary folio on the booking even though the holding folio number differs.
You can also transfer charges to a new statement by putting a check in the box next to the desired charges and selecting New Statement from the Transfer checked items to drop down. The system will automatically create a new statement and move all selected charges and a new statement will show up under the AR account.  Image Removed
and one credit balance. (figure 1)Image Added
Step 2: Click on the Statement to apply payment: In this example, we clicked on Non-Statement Invoices with a balance of $312. Clicking on a statement will display the booking detail, Total charged on that statement and Payment options below the list. It may have one or several line items associated with it. In this case, there is only one booking, Dave Martin, charged to this statement. Each Step 2: Click on Statement to apply payment: Once the account has been selected, you are directed to the Uninvoiced page for that account. Receivables on an AR account can be paid in by each individual receivable or a single payment for the entire invoiced amount. In the example above there are two outstanding receivables.  Image Removed
- While managing an individual statement you can print a copy of that statement by simply clicking Print Statement in the upper right hand corner. To view the payment history for any line item click the history link.
- To apply a payment, enter the amount in the corresponding box in the Pay column. The amount with automatically be calculated in the Payment Amount, under Payments.
To apply a payment:- To apply a payment for the Total charge click the circular arrow to the right of the Balance and the pay amount will be auto entered
and the AR balance will be recalculated.- .
- To enter a partial amount, type in the $ amount in the corresponding box in the Pay column.
- To view any payment history, click on History
- To see all Statements click on Show Closed | Show All | Print Statement in the upper right hand corner.
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Step 3: Complete Payment Information *Payment Amount: $ amount of Total payment calculated from the $ amounts entered in the Pay column Balance Amount: Amount of Balance due. Automatically calculated from Balance column. - Description: Enter description (optional)
- *Payment Mode: Select the Payment type to use, i.e. check or a credit card. The payment options available in the drop-down can be edited or added to in Receipt Types
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Next choose which payment method to use, normally a check or a credit card and click - Apply Payment. The the A/R system will make payments to the Folios and if it is a credit card payment, authorize the amount. Any authorization errors are displayed to screen. The example below shows a cash payment being received and applied against the charges for booking 161766 and folio 2664.
Because there can be many folios attached to a booking on the AR system we create a "holding" folio which is listed on the AR. This contains the summation of all Direct Bill events across all folios on the booking. This folio number is searchable and will always pull up the primary folio on the booking even though the holding folio number differs.
You can also transfer charges to a new statement by putting a check in the box next to the desired charges and selecting New Statement from the Transfer checked items to drop down. The system will automatically create a new statement and move all selected charges and a new statement will show up under the AR account.accou
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