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The Default Rates area displays a list of all of the Rate Plans you have created for your property. From the Default Rates list, choose the Rate Plan you want to edit and click on the Rate I.D. link in blue. The edit function only allows you to modify the characteristics of an existing Rate Plan. Any actual Rate changes must be done in Manage Rates.


To edit an existing Rate amount , go to SETUP| RATES | MANAGE RATES and then select the rate from the drop-down menu. See Manage Rates

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First, choose the Rate Plan shown in Figure. 1. In this example, we have chose the King Rate as shown below in Figure. 2

Figure. 1 - Choose the Rate Plan by clicking on the Rate I.D.

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Figure. 2 - Edit the characteristics of a Rate Plan. See below. Image Added

 

Enter the following information:

  • Rate ID: The Rate I.D. is not available to edit to maintain data integrity.

  • Enter an Rate Group ID (* ID's must begin with letters, it may then use numbers and letters - no spaces and no special characters allowed). It is recommended to only use 4 characters. Rate Groups are used in group bookings to pull a set of rates for allocated rooms.

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When assigning this rate plan to multiple room types press next button and enter the rate for each subsequent room type.
When finished it is recommended to review your rates for accuracy using the 'Previous' and 'Next' buttons. Click 'Save Rates' to finalize the new Rate Plans.

To edit an existing rate, go to SETUP| RATES | MANAGE RATES and then select the rate from the drop-down menu.

Click the Edit button. You will see a screen with the current rates within a date range. Choose the date range you wish to change and edit accordingly.

Daily Rates:

  • X Number of Guests Included: This is how many guests included in a Per Person rate. This value is ignored on Flat Rates.
  • First x Guests: This is the daily rate for the number of included guests in this rate.
  • Extra Adults: The amount you will charge for additional adults
  • Children: The amount you charge per additional child.
  • Infants: The amount you charge per additional infant.

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  • Description: Enter a short description or name for this rate.
  • Number of Guests: Enter the number adults that are included in the base occupancy rate for per person rates. 
  • Rate Type: Click on one of the two following radio buttons to indicate the rate type:
    • Per person - Indicates that this Rate includes the Number of Guests entered in the previous field and additional guests will be charge extra. In this example, the rate of $100 is for 1 person per Room.  It is common to set this a 2 guests at the nightly rate. For example, there is a base rate for the first 2 guests and then an additional guest rate. For Example, the first 2 guests pay $80 plus $12 for each additional guest up to the capacity of the room.
    • Flat rate - Indicates that this is a flat rate - any per person values will be ignored. It is a single price for all occupants up to the capacity of the room, i.e. $92 per night no matter how many guests. 
  • Minimum Stay – sets the minimum number of nights for bookings with this rate. Default Minimum Stay is 1.
  • Maximum Stay - sets the maximum number of nights for bookings with this rate. Default Maximum stay is 0 which sets it to unlimited.
  • Closed to Arrival - This indicates the days that a Rate does not apply to a specific day as indicated by the default "NNNNNNN". This means that there are NOT any days closed to arrival and that this Rate is available every day of the week

Restrictions:

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  • . There are 7 entries here (starting with Sunday) and a 'Y' means it

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  • IS closed, a 'N' means it is

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  • NOT closed.

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  • For example, if a rate could not arrive on Mondays and Wednesdays, the code would be NYNYNNN.

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  • This is useful if you are creating a rate plan for a package or a promotion, for example. See Packages and Promotional Codes
  • Booking.com I.D.
  • Expedia I.D.:

There are 2 types of Rates:
Flat Rate - is a single price for all occupants up to the capacity of the room, i.e. $92 per night no matter how many guests.
Per-Person - has a base rate for the first X guests plus an additional guest rate, i.e. the first 2 guests pay $80 plus $12 for each additional guest up to the capacity of the room. There is an option to set a different rate for extra adults and extra children.
Each Rate has 3 Price rules – Weekday, Weekend and Weekly or Extended Stay. This allows you to set different rates depending on the day of week and length of stay.
Weekends - To define a Weekend, go to SETUP | SETTINGS | GENERAL SETTINGS   and select the Weekend Nights (Fri, Sat and Sun) by choosing Yes. This will define your  You must include a value in the Weekend price column. If you have the same rates for weekdays as weekends, then enter the same value in both columns.
Weekly or Extended Stay – this rate applies to stays equal to or greater than 7 nights. Enter the nightly value in this column. For example if you charge $1,400 per week – the Extended Stay Rate is $200.
*You have the option to turn off Extended Stay rates. Go to SETUP | SETTINGS | BOOKING ENGINE SETTINGS and tick "Use weekend prices even during weekly ("extended") stays". This will cause the system to add up each night's rate to make a total booking cost.  Default Rates

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